Job Description

Job Overview

Chesworth Construction Ltd is a fast-growing, family-run construction company delivering a wide range of high-quality commercial and residential projects across Mid Wales & Shropshire. We're looking for a skilled and motivated

Office Manager

to join our Oswestry office and play a key part in supporting the company's continued development.

The Role

This is a

key and wide-ranging position

at the heart of the company. As part of a growing business, you'll work closely with the Company Directors, supporting all areas of operation - including finance, administration, HR, procurement, and compliance - to keep the company running efficiently day to day.

The role offers real variety: you'll manage regular responsibilities while also taking on new tasks as projects and priorities evolve. It suits someone who's organised, proactive, and confident managing multiple responsibilities in a fast-paced environment.

You'll play an integral part in the company's growth, working with discretion when handling confidential information and demonstrating reliability, initiative, and attention to detail. This is a genuine opportunity to make an impact and help shape how our office and operations develop as the business continues to grow.

Key Responsibilities

Office Management & PA Support

Manage incoming calls, emails, and correspondence, directing items to the right person. File and manage project documentation, both digital and physical. Attend pre-contract or client meetings to take minutes when required. Maintain and update the company calendar - tracking renewals, retention release dates, project milestones, and meetings. Support Directors with diary management, scheduling, and general PA duties. Order office supplies, PPE, and ensure office systems and templates are kept organised and up to date. Operate under the guidance and direction of the Company Directors.

Communication & Coordination

Act as a key link between the office and site teams, ensuring clear, consistent, and efficient communication. Liaise with Directors daily and respond promptly to changing business needs or project requirements. Proactively identify and escalate tasks, issues, or upcoming deadlines to the appropriate person. Utilise the company's digital, cloud-based filing systems, shared calendars, task lists, and email platforms to ensure information is organised, up to date, and accessible to all relevant team members.

Financial Administration

Prepare and issue client invoices and track payments. Record and reconcile bills, receipts, credit notes and payments using

Xero

. Manage bookkeeping, PAYE payroll, CIS and pension submissions. Liaise with the accountant on VAT returns, reports, and statutory deadlines. Support financial tracking and reporting.

Procurement & Project Support

Assist in preparing PQQs, tender submissions, and supporting documentation. Prepare and maintain template documents and company forms under the Director's guidance. Issue and track purchase orders to suppliers and subcontractors. Send and follow up on supplier/subcontractor enquiries. Maintain approved supplier/subcontractor databases and compliance documentation.

HR Administration

Maintain employee & subcontractor records (insurance, training, qualifications). Prepare employment contracts and starter/leaver documents. Track operative training renewals and maintain records of certifications (CSCS, SMSTS, First Aid, etc.). Record and manage holidays and absences.

Health, Safety & Compliance

Prepare and update Health & Safety documentation, including RAMS, COSHH assessments, inductions, and site files. Maintain and keep company policies and procedures up to date. Onboard new suppliers and subcontractors - ensuring all required compliance information (insurance, certifications, H&S documentation) is received, checked, and filed correctly. Manage and update company accreditation records (CHAS, Constructionline) Track and organise the renewal of company and vehicle insurances, ensuring all documentation is up to date and accessible.

Vehicle & Plant Administration

Keep records for company vehicles and plant (MOTs, servicing, tax, insurance). Track maintenance schedules and arrange servicing or repairs when needed. Maintain logs for fuel cards and vehicle usage.

Skills & Experience

Proven experience in

office management or administration

, ideally within the

construction industry

. Experience supporting senior management or company directors in a PA capacity. Strong working knowledge of

Xero Accounting Software

, including payroll, CIS, and pensions. Confident using the

Microsoft Office suite

(Word, Excel, Outlook, PowerPoint) and able to learn new systems quickly. Experience with

cloud-based filing and collaboration tools

(shared drives, task lists, calendars, etc.). Excellent organisational and time-management skills, with the ability to manage multiple priorities. Strong written and verbal communication skills. High level of accuracy and attention to detail. Professional and discreet when handling

confidential or sensitive information

. Positive, proactive attitude, able to work both independently and as part of a small, close-knit team.

Desirable (not essential)

Experience preparing PQQs, tender submissions, or procurement documentation. Familiarity with Health & Safety systems and documentation such as RAMS, COSHH, or site files. Experience in maintaining or submitting accreditation records (e.g. CHAS, Constructionline). Understanding of HR administration, including contracts, training records, etc. Knowledge of construction processes and terminology.

What We Offer

Competitive salary: 30,000 - 40,000 per annum (dependent on experience) Hours: Full-Time with flexitime available (to be agreed with the successful candidate) Company pension scheme Direct involvement with Directors and real influence on how the business operates Supportive, close-knit team where initiative is valued Career progression, training and development opportunities Free on-site parking A varied, fulfilling role at the centre of a growing construction business.
If you're interested in joining us and would like to find out more, please respond to this post with an up-to-date CV and covering letter.

Follow us on social media: @chesworthconstruction

www.chesworthconstruction.co.uk

Job Type: Full-time

Pay: 30,000.00-40,000.00 per year

Benefits:

Company pension Flexitime Free parking On-site parking
Ability to commute/relocate:

Oswestry SY11: reliably commute or plan to relocate before starting work (preferred)
Education:

A-Level or equivalent (preferred)
Experience:

Administrative: 5 years (preferred)
Location:

Oswestry SY11 (preferred)
Work Location: In person