Job Description

Job Title

Office Manager

Full

Overview

Folbigg Fabrications Ltd are a well-established local business based in Hereford and are looking for an Office Manager to join their friendly team ensuring the smooth day to day running of the office. This role includes administrative responsibilities, financial management and general office support.

Responsibilities

Sales ledger: processing sales invoices, credit notes and customer statements, performing credit control and resolving any customer discrepancies. Purchase ledger: processing invoices, reconciling supplier statements and resolving discrepancies with suppliers. Typing quotes, method statements and risk assessments as and when required. Working closely with customers to ensure all requirements are met to a high standard and dealing with queries which may arise from time to time. Maintaining accurate records and various databases including job cards, quotes and purchase orders. Mentoring and assisting staff with training as necessary. Ordering consumables and monitoring stock levels. Maintaining Financial Records: petty cash, expenses, processing payments, income and receipts, credit card transactions and bank reconciliation. Producing management reports to the Managing Director to analyse various aspects of business performance. Managing payroll using Sage 50cloud payroll software; pension uploads, P60's and statutory year-end returns, tax code changes, starter and leaver forms, maintaining employee records and engaging with HMRC, Sage and NEST and compliance with GDPR. Quarterly VAT Return submission. Assisting Accountants with Year End. Responsible for maintaining compliance with UKCA marking to BS EN 1090 keeping all documentation updated and organised to ensure excellence and quality across all processes including purchase orders, material traceability and non-conformities to meet specific standards in the preparation of an annual audit. To assist in providing an outstanding Health and Safety focus throughout the company, to ensure all legislation, compliance and standards are adhered to, submitting documents and necessary paperwork to SafeContractor annually to maintain accreditation.

Key Qualifications and Skills

Microsoft Office and Outlook Sage 50 Accounts and Payroll software (or equivalent) Minimum of 3 years' experience in a bookkeeping or accounts role Desired qualifications to AAT Level Ability to work within a small team and independently Strong attention to detail Organised and able to meet deadlines and prioritise workload Deal with workday interruptions due to varying duties Approachable with a willingness to help
Trustworthiness, efficiency, confidentiality and reliability

Great communication skills

What We Offer

:

A supportive and collaborative team environment

Full training will be provided

Immediate start

Job Types

: Full-time, Permanent Monday to Friday

Pay

: Competitive rates of pay

Benefits:

Company pension Free on-site parking
Job Type: Full-time

Pay: 30,420.00-34,476.00 per year

Additional pay:

Performance bonus
Benefits:

On-site parking
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 04/06/2025
Expected start date: 01/07/2025