Job Description

Company Description

Syli - pronounced SOO-Lee - supports mission-driven journalism in service of informed audiences around the world. We have a specific focus on climate activities. We are a recently established non-profit (UK community interest company).


We want to see a world in which everyone has access to equitable, trustworthy, and accurate information.


We support and advance mission-driven journalism by fostering new, forward-looking concepts and identifying sustainable financial models for journalism. We are creating a healthier, more sustainable media ecosystem for better informed global audiences who are empowered to take action for the benefit of all people, communities and the planet.

We are looking for a capable, experienced and adaptable Office Manager to join our team. In this varied role you will report to the organisation's executive directors and support aspects of our work across the organisation.


The position is for an immediate start and is a hybrid role, primarily working remotely but with in-person meetings in both London and Guildford in Surrey, so you must be within commutable distance to these locations. In-person meetings may be up to six times a month.


You must already have the right to work in the UK. You will need to ensure you have access to a suitable professional and confidential environment with a reliable internet connection to carry out your duties.


The position is full time, Monday to Friday.


This is a fixed term contract ending 31st August 2026. However, pending securing the required funding, there will likely be the opportunity to extend the contract after the first term.


The pay for this role is 34,000 per year.

Responsibilities

General administrative support, including Inbox and diary management and scheduling for director level staff. Handle communications via phone and email both internally and externally, acting as our first point of contact. Book travel and accommodation for colleagues. Coordinate meetings including preparing agendas, presentations, reports, and action notes. Conduct desk based research and gather information as requested. Maintain HR records using an online system, produce HR documentation including contracts, and support staff recruitment and induction processes. Support good governance and risk management of the organisation through working with the Executive Directors to maintain/update policies and procedures, comply with data, health and safety and other requirements, and manage our cloud-based filing and storage. Support and organise training sessions, company away days, and other events.

Qualifications

About You

We have identified what we think you'll need to know and be able to do, and what experience you'll have, in order to do well in this role. A background as an Office Manager, Operations Manager, EA or similar with HR responsibilities gained in a small or rapidly growing organisation is essential, preferably in an international organisation.

Strong organisational and time management skills; can successfully create and keep deadlines, set goals and milestones, manage projects, and prioritise tasks. A capable verbal and written communicator; able to write and speak clearly with accurate spelling and grammar, and listen effectively. Flexible and adaptable, with the ability to prioritise and cope with the demands and respond to emerging needs with a proactive, problem-solving approach. Process driven; excellent attention to detail, can follow procedures and use systems as well as implement new ones. IT skills; capable user of Google's Workspace business apps and collaboration tools in a professional capacity, experienced using Zoom as a host, Self-motivated: able to take the initiative and perform tasks with minimal supervision in a predominately remote-working environment. Professional and reliable; can maintain an appropriate workplace demeanour, uphold confidentiality and respond calmly to stressful situations and changing priorities. Working knowledge of data compliance, including UK GDPR and Data Protection requirements, and experienced in their practical application. Able to support basic financial administration processes such as handling expenses. Experience producing accurate legal documents such as contracts and agreements. Team orientated; you understand the value of teamwork and can play a central role in supporting the team to succeed in their work. Excited to support the growth of a new initiative in the journalism and climate space.

If this sounds like you, or if you feel that you have what is needed to succeed in this role but your background is a little different from above, we'd love to hear from you. If you'd like to talk to us informally before applying, get in touch.

Additional Information

To Apply

Please submit a CV and a cover letter, addressing how you are qualified for this role, highlighting the skills, knowledge and experience you bring.

The Process

We will review applications as they come in and will follow a set process to reduce bias in selection. The closing date for applications is midnight (UK time) on Sunday 17 August 2025. The process will include an initial interview during the week commencing 26 August 2025 and final interviews to take place during the following week. We may close applications early if we find the right person for this role.

A Bit More About Us

Syli is a nonprofit organisation and by joining us you'll become part of our passionate, energetic team committed to achieving Syli's social objectives. All the work we do is underpinned by our values of sustainability, synergy, equality and transformation.


It's important to us that Syli is a great place to work for everyone - here a bit more about what you can expect as a Syli employee:

Working hours: 9am to 5pm (UK time) Monday to Friday are our core working hours. Location: We are a hybrid company and while there is flexibility there is a requirement for some in person working in this role which will primarily be in London. Wellbeing: We believe good physical and mental health is important for everyone and we support and encourage our team to make wellbeing habits part of their working day. Fika: a weekly opportunity to grab a cuppa and hang out online and socialise with your colleagues. Environmental action: being climate friendly is at the heart of everything we do and the way we work. Professional development: as we work together as a team to transform the media ecosystem, we are committed to ongoing learning and innovation. Tech equipment: laptop provided so you can do your job. Pension: with ethical fund options available after successful completion of probation. Annual leave: time to switch off and get away is something we value, that's why we give our UK employees 28 days holiday plus bank holidays.

We are an equal opportunities employer and we welcome applications from all suitably qualified persons. If you are unable to apply via the online application portal or require any amendments that will assure a fair process, please get in touch.