Job Description

Your Growth Unleashed

Where your journey begins and your potential shines

About the job:

As the welcoming face of our London office, you will play a key role in creating a positive, professional, and comfortable environment for our employees and visitors. You'll manage daily office operations, support health and safety, assist with IT and facilities, and help keep everything running smoothly.

Office Operations Management

Oversee day-to-day office functions including handling incoming post and deliveries, managing office supplies (e.g. stationery, snacks, refreshments), and coordinating occasional office or desk moves to maintain a smooth and efficient working environment.

Facilities & Vendor Coordination

Act as the key liaison with the building management team, reporting and following up on any issues to ensure office facilities are well maintained and operating to a high standard.

Internal Events & Culture

Organise and support a variety of internal events to strengthen team connection and promote a positive office culture -- including monthly breakfasts, seasonal gatherings, ad hoc celebrations, and occasional regional or global initiatives. Collaborate with other offices or teams when needed to ensure alignment and engagement across locations.

Health & Safety Compliance

Ensure the office complies with health and safety requirements by coordinating Display Screen Equipment (DSE) assessments and taking proactive steps to support a safe and compliant workspace.

Employee Onboarding & Support

Coordinate with IT to ensure smooth laptop setups for new joiners and arrange professional profile photos as part of the onboarding experience.

About you:

Education and Qualifications

Relevant training in office or facilities management, health and safety, or administration is desirable.

Key Skills and Behaviours

Strong organisational and time management skills. Able to manage multiple priorities and respond flexibly to day-to-day needs Excellent interpersonal and communication skills. Comfortable engaging with colleagues at all levels and creating a positive, welcoming atmosphere Proactive, resourceful, and solution oriented. Takes ownership of tasks and anticipates office needs before they arise High attention to detail and care in maintaining office standards Strong sense of discretion and responsibility, particularly when handling information or coordinating access and facilities Comfortable working independently with minimal supervision and managing external relationships (e.g. building management) Proficient in Microsoft Office tools (Outlook, Excel, Word, Teams) with the ability to navigate digital workplace systems effectively

Previous Experience

Proven experience in an office coordinator, office manager, or similar workplace operations role Experience supporting internal events or employee engagement activities is a must Experience in managing facilities within a shared office environment (e.g. serviced offices or coworking spaces) is advantageous Familiarity with basic IT troubleshooting and/or coordinating with IT support teams is helpful

This is a part-time position. While primarily office-based, there is some flexibility for hybrid working, depending on team and operational needs.

Why us:

A unique opportunity to shape the UK office through participating in internal initiatives (CSR, DE&I, recruitment, marketing) A comprehensive 2 week onboarding program that offers you time and resources to orientate yourself to Synpulse's values and methods. Continual and comprehensive learning and development through our Academy Program Innovative team bonus scheme following our "One Spirit" approach Hybrid working environment

Alongside a competitive salary, you'll get lots of other great benefits too:
25 days annual leave plus bank holidays in England Pension: 6% employer contribution and 3% employee contribution Paid time off for volunteering (2 days per year) Private medical insurance with dental care through Vitality Life insurance Enhanced maternity and paternity leave Employee Assistance Programme with 24/7 mental health support Access to the Cycle scheme and Tech scheme

Your documents to start the process:

CV

Ready to go further? Let's unleash your growth -- together

For more information, please visit us at www.synpulse.com
At Synpulse, we are committed to fostering an inclusive and supportive environment for all candidates. Throughout the interview process, we strive to accommodate diverse needs and preferences to ensure that every candidate can fully showcase their abilities. If you require any accommodations or adjustments to the interview process to support your participation, please don't hesitate to let us know. We are here to make the interview experience as comfortable and accessible as possible for you