Job Description

Job Summary:

We are looking for a dependable and organized Office Manager to lead our administrative operations, with a key focus on payroll, internal financial duties, supply management, and HR support tasks. The ideal candidate will be proactive, detail-oriented, and capable of juggling multiple responsibilities--from managing cash ledgers and utility bills to maintaining accurate staff records and overseeing inventory.

Key Responsibilities:

Payroll & Financial Duties

Process and manage accurate employee payroll in compliance with tax laws and deadlines. Distribute and monitor internal department cash ledgers and petty cash usage. Track, reconcile, and pay utility bills and service users/office expenses on time. Maintain and audit financial documentation and cash logs for accuracy and compliance.
Supply & Inventory Oversight

Order, track, and manage inventory of office supplies, equipment, and consumables for the service also. Perform regular audits of supply levels to avoid shortages or overstocking. Maintain organized purchase records and adhere to budgets.
Administrative & HR File Support

Provide administrative support for HR-related paperwork, Print, organize, and file staff personnel documents in a secure and confidential manner. Maintain up-to-date and legally compliant personnel files (physical and/or digital). Assist with the preparation of employment-related paperwork, letters, and reports as needed.
General Office Administration

Oversee daily office operations and ensure the work environment runs smoothly. Serve as a point of contact for vendors, sm and utilities. Delegate tasks to support staff and follow up to ensure completion within your area. Assist with internal communications when necessary.
Qualifications:

Proven experience in office management, payroll, or financial administration. Familiarity with accounting and payroll systems (e.g., xero ). Strong organization and multitasking skills. High level of confidentiality, especially with personnel and financial information. Proficient with google drive and speak sheets and document management systems.
Preferred:

Associate's or Bachelor's degree in Business Administration, HR, or Accounting. Prior experience handling personnel files or HR support tasks.
Job Type: Full-time

Pay: From 13.50 per hour

Expected hours: 28 per week

Work Location: In person