Job Description

Job Title:

Office Manager

Location:

Portlethen

Company:

Palladium Competitions

Website:

https://palladiumcompetitions.com

About Us:

Palladium Competitions is a fast-growing online competitions platform offering people the chance to win amazing prizes--from houses to dream cars & luxury getaways. We're a passionate team that thrives on innovation, fairness, and delivering exciting opportunities to our community. As we grow, we're looking for a highly organized Office Manager to help support and streamline our internal operations behind the scenes.

Role Overview:

The Office Manager will be responsible for the smooth running of our day-to-day business operations, focusing purely on

administrative and organisational support

. You'll work closely with the team and key stakeholders to manage internal processes, maintain essential records, and keep things running efficiently in the background.

This role is ideal for someone who is methodical, proactive, and enjoys handling a variety of administrative tasks in a fast-paced environment.

Key Responsibilities:

Office & Admin Support

Support the team & management with all general administrative tasks Keep related documents, and internal logs up to date Organise digital files and maintain orderly records Administrative tasks include but are not limited to:-document preparation, recording and approving holidays & expenses, scheduling meetings & taking minutes, managing invoices, Manage inboxes or communications related to internal operations.

Operational Coordination

Coordinate, record & track third-party suppliers or partners tasks/logistics and maintain these in our systems,

Compliance & Documentation

Ensure all records related to competition entries, prizes, winners and financial paperwork are up to date Payroll & HR - Ensure all documents regarding Payroll & company financial records are kept up to date & paid Maintain GDPR-compliant filing and data handling practices Logging customer complaints
All other administrative tasks required within the company.

Who We're Looking For:

Strong administrative and organisational background Comfortable with digital tools like Google Workspace, Excel/Sheets, task management platforms (e.g., Asana, Trello) Detail-oriented with excellent time management skills Ability to handle sensitive information with discretion Self-motivated and able to manage processes independently

Bonus Points If You Have:

Experience working in e-commerce, digital platforms, Familiarity with basic compliance or documentation processes (GDPR, recordkeeping)

What We Offer:

A key role in a growing and exciting company Flexible working hours and a supportive environment Opportunities to grow with the business Mental Health and Wellbeing benefits Gym Membership

How to Apply:

Send your CV and a brief cover letter to . Let us know why you're the right person to keep our operations sharp and organised!

Job Type: Part-time

Pay: 15.38 per hour

Expected hours: 30 per week

Benefits:

Additional leave Gym membership Health & wellbeing programme
Schedule:

Flexitime Monday to Friday
Application question(s):

Please include a cover letter and why you think you would be good for this role.
Work Location: In person

Expected start date: 04/08/2025