Job Description

Role Overview


We are seeking a proactive and well-organised Office Administrator to support the Reception, Property, Construction and Facilities teams, as well as the wider office. This role is key to ensuring the office operates efficiently, providing essential administrative support and acting as the first point of contact for visitors, contractors and suppliers.


Key Responsibilities


Office & Reception Management


Act as the main point of contact at reception, welcoming visitors, contractors and clients in a professional and friendly manner Manage incoming and outgoing post, deliveries and couriers Maintain a clean, organised and welcoming front-of-house and shared office areas
Administrative Support


Provide day-to-day administrative support to the Property, Construction and Facilities teams Assist with document preparation, filing, record keeping and data management Support ad-hoc administrative tasks and office projects as required
Property, Construction & Facilities Support


Liaise with internal teams, external contractors, suppliers and site teams Support the coordination of information between head office and site-based teams Assist with tracking documentation related to property, construction and facilities activity Help ensure smooth communication and follow-up on actions related to works, maintenance and projects Obtain and collate insurance quotes related to property and facilities requirements, supporting renewals and ad-hoc insurance needs
Skills & Experience


Previous experience in an office administration or reception role (construction, property or facilities environment desirable) Strong organisational skills with excellent attention to detail Confident communicator with a professional and approachable manner Good IT skills, including Microsoft Word, Excel and Outlook Ability to manage multiple tasks and prioritise effectively in a busy environment
Personal Attributes


Reliable, proactive and well organised Calm under pressure and adaptable to changing priorities Positive, hands-on attitude with a strong sense of ownership and accountability
What We Offer


A supportive and collaborative team environment A varied role with exposure to property, construction and facilities operations Opportunity to develop and grow within a fast-paced business INDHEADOFFICE