Job Description

Description
Power32 is a new and growing company, part of the wider Proman family of companies (https://www.power32.com). Power32 has been formed to deliver immediate, turnkey, low-emission power solutions fuelled by methanol--helping businesses overcome grid constraints with a cost-effective, sustainable alternative to traditional generators.

Requirements

We are looking for an experienced and motivated Office Manager and Team Assistant to join our growing team in London. This position will work closely with the senior leadership team of Power32 to ensure smooth operations in the office, and effective coordination across all teams. The ideal candidate should have previous experience in a similar role, within a dynamic and international environment, and bring a positive solutions-focused mindset, drive and commitment to excellence.

Reporting Line

Managing Director Power32

Key Responsibilities:

Support the Managing Director (MD) and broader Leadership Team (LT), working closely with all other key business functions. Prioritise conflicting needs within the MD's diary, handling matters expeditiously and proactively. Complete a broad variety of support tasks for the Power32 team, including managing multiple calendars, setting up meetings and calls, handling sorting and filtering email and mail, drafting minutes and correspondence and other tasks that facilitate the MD and LT's ability to effectively lead the company. Maintain the smooth operations of the Power 32 offices in London and Rotterdam, working with the wider team of executive assistants across the Proman Group. This includes:

+ Managing an accurate and efficient filing system to file and retrieve corporate documents, records and reports.
+ Preparation for leadership meetings; gathering data, papers and supporting material.
+ Ensuring office equipment maintenance, working with IT and technical staff to enable the office to operate as effectively and efficiently as possible.
+ Oversee all visits and visitors, ensuring efficient and welcoming administrative and transport support.
Contribute to effective internal and external communications from the MD and LT, including through the Power32 website and online platforms, working closely with the Proman Communications Team. Assist with all global travel planning to ensure continued efficiency, in partnership with the Proman Travel Desk. Support the planning and coordination of events for staff and executives, locally and globally. Support the MD with operational HR matters, liaising closely with local HR service providers and the Proman HR team.ations Team.

Required Experience:

Proven experience at a similar level as an Executive Assistant and/or Office Manager in a similar sized international business environment. Excellent English skills; additional languages such as German and Dutch are an advantage. In depth understanding and practical experience of the MS Office Suite and key software such as SharePoint, Google applications and Adobe Acrobat.

Desirable Additional Experience:

Experience with operational HR processes and/or HR qualifications. Experience working in the energy sector, in particular with power generation.

Competencies:

Excellent written, verbal and phone communication skills. Effective time management and organizational skills with a high level of attention to detail. Very strong interpersonal skills and the ability to build relationships and collaborate with stakeholders, including senior management, staff, board members and external parties. Ability to prioritize and manage multiple projects simultaneously in a timely manner with efficiency and accuracy. Flexibility and adaptability with a proactive and can-do approach; a self-starter identifying opportunities for improvement and assuming responsibility. A high level of integrity with a proven ability to handle confidential information with discretion. Cultural awareness and sensitivity; able to relate to, understand and build networks across a global business.

Location

Main location: London, United Kingdom. Some international travel may be required on an occasional basis.



Languages English