Job Description

: HR, Office Manager, PA & EA

Position Title: HR / Office Manager / Personal Assistant / Executive Assistant

Location: Harrow on the Hill (Fully On-Site)

Company: Kings Oak Asset Portfolio

Employment Type: Full-time, In-Office

Working Hours: 8:30am - 6:00pm, Monday to Friday

Kings Oak Asset Portfolio is an exciting and fast-growing property development company based in Harrow on the Hill. With projects expanding from high-quality residential developments into significant commercial ventures, the company is building a strong reputation for excellence and long-term vision. The team is small, close-knit, ambitious, and committed to delivering industry-leading standards in everything they do. This role is essential to supporting the company's growth, productivity, and operational efficiency.

This multi-faceted position combines HR duties, office management, and high-level PA/EA support, as well as household coordination for the directors. The ideal candidate is organised, proactive, tech-savvy, and comfortable supporting both business operations and personal responsibilities. This role is fully in-office and critical to ensuring the smooth running of the company's day-to-day activities.

Key Responsibilities

Full diary, email, and schedule management for directors.

Booking travel, preparing itineraries, and handling all visa applications.

Supporting family and household-related tasks on behalf of the directors.

Weekly meetings with the House Manager and tracking follow-up actions.

Managing insurance renewals, claims, personal admin, and staff logistics.

Liaising with contractors, suppliers, and household staff.

Handling onboarding/offboarding, contracts, HR files, and compliance documentation.

Maintaining personnel records, attendance logs, and performance review reminders.

Submitting staff costs, timesheets, and expenses to accounts.

Ensuring smooth and structured internal communications.

Overseeing the daily running of the office to ensure a professional, well-organised environment.

Procuring and stocking office supplies; managing supplier and vendor relationships.

Submitting office expenses to accounts and monitoring budget usage.

Troubleshooting basic IT and tech issues confidently.

Managing office maintenance, service schedules, and facilities coordination.

Reporting & Systems Management

Preparing daily, weekly, and monthly operational and performance reports.

Using Zoho for CRM, HR, and reporting functions.

Implementing and managing task-tracking platforms such as Asana and ClickUp.

Ensuring tasks, deadlines, and project workflows are monitored and completed.

Property & Household Coordination

Organising home maintenance, renovations, and contractor visits.

Managing household procurement, inventories, and organisational tasks.

Supporting family-related logistics and personal undertakings.

Skills & Experience Required

Proven experience in HR administration, office management, and PA/EA roles.

Strong proficiency in Zoho, Asana, ClickUp, and general office software

Strong Excel capability and excellent IT literacy

Exceptional organisational and time-management skills.

Confident communication and strong interpersonal skills.

Proactive, solutions-oriented, and able to manage multiple priorities.

Comfortable working independently in a fast-paced, growing team.

High level of confidentiality and discretion.

Professional, reliable, and adaptable.

Detail-oriented with strong problem-solving skills.

Calm, resourceful, and capable of navigating shifting priorities.

Trustworthy and discreet with sensitive information.

Friendly, energetic, and committed to supporting the team's success.

Job Types: Full-time, Permanent

Pay: 30,000.00-37,500.00 per year

Benefits:

On-site parking
Work Location: In person