Job Description

Onboarding Administrator Be the First Step in Someone's Journey

Location:

Birchwood, Warrington

Contract Type

:

Full-Time, Permanent

Department:

Recruitment

Reports To:

Head of Recruitment


We have an exciting opportunity for a proactive and detail-oriented Onboarding Administrator to join our growing team at Blue Ribbon.


This role is pivotal in delivering a high-quality onboarding experience to new colleagues joining our organisation. As the first point of contact for new starters and responsible for the end-to-end onboarding process, you'll help set the tone for a professional, compliant, and welcoming employee journey.

Purpose of the Role

To provide consistent, accurate, and timely administrative support throughout the onboarding process, ensuring full compliance with safer recruitment practices and contributing to the successful integration of new employees across the organisation.

Key Responsibilities

Onboarding & Recruitment Administration

Take ownership of all onboarding administration from offer stage through to start date. Accurately carry out and record Right to Work, DBS/ID checks, and reference checks, in line with safer recruitment policies. Liaise with hiring managers to coordinate start dates, induction schedules, and pre-employment requirements. Issue offers letters, contracts, and onboarding documents. Monitor onboarding checklists and progress reports, ensuring all onboarding milestones are completed. Maintain and update onboarding databases and spreadsheets to reflect live recruitment activity. Support candidates throughout the onboarding process, providing a responsive, helpful point of contact.

Process Improvement & Compliance

Implement and suggest improvements to onboarding processes for increased efficiency and consistency. Ensure all recruitment and onboarding activities meet internal policy, GDPR, and external regulatory standards. Work with colleagues in HR, Recruitment, and Operations to ensure a seamless experience. Support wider HR administration tasks as required, contributing to cross-departmental effectiveness.

What We're Looking For

Essential

:



Previous experience in onboarding administration or recruitment coordination.

A clear understanding of safer recruitment practices and basic HR processes. Confident managing multiple onboarding processes and meeting competing deadlines. High attention to detail with accurate data entry and documentation skills. Excellent communication and customer service skills. Comfortable using HRIS and onboarding platforms, with strong Excel and database skills. Discreet and professional in handling sensitive and confidential information.

Desirable

:

Experience working in

health or social care settings

. Familiarity with

PeopleHR, JobTrain, or similar recruitment platforms

. Understanding of

Right to Work legislation and DBS procedures

.

Why Join Us?

Be part of an organisation that truly values its people and culture. Enjoy

career progression opportunities

as part of a growing company. Benefit from

hybrid working

to support your work-life balance. Access a wide range of

staff perks and wellbeing benefits

, including: Competitive pay rate

Enrolment into our Joint Share Ownership Program (JSOP)

Career pathway and development opportunities

Your birthday off

Perkbox membership

4,000+ perks and discounts

Blue Light Card

access to exclusive health and retail discounts

Health Shield membership

support with dental, optical, and other everyday health costs

Employee Assistance Programme (EAP)

confidential wellbeing support Staff

Referral Scheme

earn up to 500 for referring a friend

About Blue Ribbon

Blue Ribbon is a proactive and person-centred provider of specialist support services for individuals with Learning Disabilities, Autism, and behaviours that challenge. With services across the Northwest and

ambitious growth plans

, we offer both Supported Living and Residential Care models to meet individual needs.


We believe in:

Everybody Matters

treating everyone with dignity, fairness, and respect.

Honesty & Integrity

acting with responsibility and trust.

Passion & Resilience

always learning, growing, and improving.

Positivity

making a difference in the lives of those we support.

Ready to make a meaningful impact on people's careers from day one? Apply now and start your journey with Blue Ribbon.

MPSW