Job Description

Rubric Law, a Bristol based law firm, is seeking an Administrator/Ops Assistant for their Monmouth office. Would particularly suit individual with case management system experience.

Why Rubric?

Rubric Law offer a rewarding career. We focus on professional growth ensuring that your potential is amplified and your hard work is recognised.

Other benefits include: Supportive and friendly team Opportunity to develop skills within the role Generous holiday entitlement Private medical cover

The Role

You will be instrumental in assisting in the continued development and growth of the firm where you will assist the operations team in enabling the firm to deliver the best client care and professional service possible. We are offering a competitive market salary, excellent holiday entitlement, private medical cover and other attractive benefits.

The role will suit an individual who is pursuing a career in administration and operations and will embrace the responsibility, and associated recognition, for the provision of a high quality operations service to the firm.

The successful candidate will be required to provide daily support to the Head of Business Operations and the firm's fee earners, striving for a consistent service, continuous improvement and ensuring compliance with the SRA. Previous administration experience, advanced use of Microsoft and experience of the legal environment are all essential.

Tasks will include receiving and distributing incoming calls, recording and processing incoming/outgoing mail, administering and implementing key policies, priorities and procedures that support the effective running of the firm, installing, improving and automating processes and systems ensuring our case management system is utilised to its full capability, reviewing matters to ensure regulatory compliance, assisting with marketing campaigns, liaising with recruitment agencies and running recruitment campaigns, implementing and conducting staff induction and training, general HR administration, review, implementation and management of policies and procedures relating to and compliance and managing debt recovery.

What will be expected of you?

You will be required to live the values of the firm. You will be happy to work autonomously but within the framework of the firm. You will be an excellent communicator.

Who you will be working with?

As a boutique commercial firm (10 head count) you will have direct access to all members of the team.

Who are we?

We're a small but friendly team who work together and value each other's contributions. Our Managing Director plays an active role in everyone's development. The work is serious and demands high productivity, but within a supportive environment.

Our specialties lie in corporate, commercial, property, and employment law, and we're proud to say that we have earned a reputation for excellence in these areas.

We're eager to grow and explore new markets, in new regions, and always on the lookout for the next team player to join us and help achieve our goals.

What will you be like?

You will be dedicated to providing a high level operations and administration service. You will be professional, personable and approachable. You will be highly articulate both verbally and in writing. You will enjoy being part of a dynamic team but comfortable working autonomously. You will be comfortable prioritising a varied work load. You will want to work for an employer that has an appreciation for the level of commitment and work that you put in. Our values will resonate and inspire you.

Candidate Requirements:

Experience of developing a business focussed administration service to a range of stakeholders, ensuring it meets their needs and effective processes are in place. Exceptional communication skills both written and verbal. Excellent active listening skills. Ability to deal with difficult situations and confidential matters. Ability to clearly articulate messages to a variety of audiences. Organised with a natural inclination for planning strategy and tactics. Experience of identifying and delivering standard business solutions through the use of technology, integrated systems and processes. Experience of production of written materials for internal and external audiences (e.g. procedures, handbooks and reports). Developing and implementing policies and procedures at an operational level, including staff training. Ability to establish and maintain strong relationships with colleagues, students, customers and stakeholders. Problem solving and root cause identification skills. Sound knowledge and understanding of financial management systems with ability to interpret data. Numerate. Must be a team player and able to work collaboratively with and through others. Experience of supporting a senior management team, contributing to strategic projects and key business decisions. Experience of disseminating high level information to different groups ensuring that key messages are highlighted and understood. Co-ordination and analysis of data for internal/external customers. Experience of prioritising workload, planning and scheduling for yourself and a team in a busy environment.

Location and hours:

Full-time permanent role (Monday-Friday, 37.5 hours per week) -- 9.00am - 5.30pm. Part-time working or flexible hours may be considered. Monmouth office based.

Next Steps:

For more information or a confidential conversation please get in touch with the Head of Business Operations on 0117 4354350.

Salary:

aligned with experience

Job Type: Full-time

Pay: 24,000.00-28,000.00 per year

Schedule:

Monday to Friday
Experience:

Legal Secretary: 2 years (preferred)
Location:

Monmouth NP25 3BX (preferred)
Work Location: In person

Expected start date: 01/07/2025