Job Description

Overview

We are seeking a reliable, proactive, and professional operations assistant to join our busy prep school. They will have a vital role in ensuring the school is a safe, clean and welcoming environment for pupils, staff, parents and visitors. The successful candidate must be highly flexible and willing to adjust working hours to meet the changing needs of school life, including early starts, late finishes and occasional weekend support.

The role includes event setup, site security, housekeeping support, manual handling, compliance checks, general caretaking, logistics and supporting the estates team with practical tasks across the site.

Key responsibilities

Daily school operations

Assist with the smooth running of the site on a day-to-day basis Carry out daily tasks such as unlocking and lock-up, ensuring buildings are secure and safe for use Maintain a visible presence around the school, responding promptly to requests for assistance Adapt working patterns during busy periods such as productions, parent events, fixtures, exams and other large school events.
Event setup and support

Set up and set down areas of the school for a wide range of school events, including but not limited to: assemblies, concerts, open days, sports events, exams, and meetings Move and arrange furniture, staging, AV equipment and other event materials to required standards Provide out-of-hours support for key events, sometimes at short notice
Housekeeping

Assist with cleaning tasks where required, including spill response, touchpoint cleaning, and supporting the housekeeping team during staff absence or high demand Keep communal areas, external spaces, storerooms, and pathways tidy and well presented Support waste and recycling routines, including collection, relocations, and disposal where needed Carry out scheduled compliance checks in COSHH storage areas Stocking of COSHH cupboards from central stores
Estates, maintenance and compliance support

Work alongside the estates manager and wider estates team to complete essential tasks such as Routine compliance checks including Fire alarm weekly tests Emergency lighting checks Water hygiene flushing and temperature monitoring. Playground inspections Building condition checks Basic caretaking maintenance tasks including Replacing bulbs Minor repairs Unblocking drains Clearing flat roofs and gutters Resetting equipment Tidying plant rooms and service areas Preparing areas for contractors and assisting with access and supervision if required Reporting defects, damage, or safety risks promptly
Logistics, deliveries and resources

Receive, check, and distribute deliveries across the school Move teaching resources, furniture, and equipment between buildings as required
Security and safety

Uphold high standards of safeguarding, security, and vigilance around pupils and visitors Follow visitor and contractor protocols, challenging unauthorised access Assist with emergency procedures, including safe evacuation support
Driving and site mobility

Drive school vehicles for site tasks, collections, deliveries, or event support Safely transport equipment or materials between buildings or sites
Additional responsibilities

Attend required training including fire safety, COSHH, manual handling, safeguarding and any other relevant training Be willing to undertake first aid training Support the school through flexible working arrangements during peak operational periods Carry out any reasonable tasks requested by the operations manager or estates manager to support the effective running of the school

Safeguarding Statement

The school is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo appropriate child protection screening, including checks with past employers and the Disclosure & Barring Service.

Job Type: Full-time

Expected hours: 37.5 per week

Benefits:

Company pension Free parking On-site parking
Work Location: In person