Job Description

Todd and Duncan Ltd has been based in Kinross since 1897, we produce the very best in Cashmere and Lambs wool yarn with some very prestigious customers.

Location :

Full time ( 36 Hours) in person, Kinross, Perth and Kinross

We are looking for a highly organised and tech-savvy

Operations & Communications Coordinator

to support our Directors, improve internal communication, and strengthen collaboration with our Chinese parent company. This is a key role that sits at the centre of our business operations and plays a major part in how information flows across the organisation.

If you enjoy bringing structure to busy environments, documenting processes, supporting senior leaders, and using technology (including AI) to improve efficiency, this role offers a unique opportunity to make a real impact.

What You'll Do

Attend Directors', production, and project meetings.

Take clear, accurate minutes using AI tools such as Microsoft 365 Copilot.

Prepare bilingual reports and updates for our Chinese parent company (English & Mandarin Chinese).

Translate written materials when required.

Develop and implement a company-wide system for capturing knowledge, processes, and Standard Operating Procedures (SOPs).

Work with different departments to document tasks, workflows, and responsibilities.

Support Directors with reports, presentations, dashboards, and communication materials.

Help drive improvements in how information is shared and stored across the business.

What We're Looking For

Essential:

Fluency in Mandarin Chinese and English.

Strong IT skills including Microsoft 365 (Teams, SharePoint, Word, Excel, PowerPoint).

Experience taking minutes or producing structured reports.

Ability to use or learn AI tools for summarising, transcription, and documentation.

Excellent organisation skills and attention to detail.

For more information on the role or to arrange an informal chat , please contact nicola.ballantyne@todd-duncan.co.uk.

Closing date for applications: Friday 12th December 2025

Job Types: Full-time, Permanent

Pay: From 26,000.00 per year

Benefits:

Company pension On-site parking Referral programme
Work Location: In person