Job Description

About OPTIMA

OPTIMA is the leading market provider of customised RigCooling solutions, which protect offshore installations from the heat generated by the flare while well testing.

OPTIMA values its people. We place a high value on experience and give our employees challenging projects, along with the responsibility and resources they need to be effective. We promote teamwork, both on and off the job. We pride ourselves on being small enough to be responsive and large enough to be effective.

Overview

We are offering a unique opportunity to join our team. We are currently recruiting for an Operations Coordinator to assist the Operations & Logistics Lead and Operations Team in all logistical and operational tasks, ensuring the timely and effective mobilisation and de-mobilisation of OPTIMA equipment and personnel, satisfying customer needs and ensuring adherence to all OPTIMA workflow, certification, and ISO documentation requirements.

Responsibilities

Operational point of contact for customers and the mobilisation and demobilisation of personnel and equipment. Support the Operations & Logistics Lead and in all operational, logistical, and departmental tasks. With support from the Operations & Logistics Lead, is responsible for the Team's planning and organisation of resources (personnel and equipment) required for each project which will include purchasing acquisition and 3rd party evaluation. Raise purchase orders in accordance with company policy. Support commercial, technical and operations teams to help assess the availability of equipment to meet project requirements. Assist Operations Team with creating project documentation when required. Visit customer premises to discuss operational matters if requested. Responsible for ensuring the correct documentation and certification packages are maintained and valid prior to loadout to meet customer expectations and adhere to OPTIMA standards. Communicate effectively with all departments as necessary throughout the workflow procedure. Assist in the development of plans for Operational activity. Assist Operations Team to ensure job trackers are maintained and up to date. Liaise with accounts department for invoicing at month-end. Ensure all customs paperwork is maintained and up to date as required. Ensure job specific paperwork is filed promptly and correctly. Ensure workflow procedure implemented and maintained for each job. Any other activities as reasonably required by management. Monitor, track and document time/resources allocated to specific jobs. Participate in the OnCall Rota. Prepare updates and attend daily operations meeting. Attend internal or external training when required.

QUALIFICATIONS/EXPERIENCE

Prior operations and logistical experience is preferred Be computer-literate for the daily use of MS Word, Excel, and Outlook email Full and clean driving license is essential

PERSONAL SKILLS

Have excellent communication skills, both verbal and written. Have excellent attention to detail and compile accurate documentation and business correspondence Has the ability to effectively present information, and respond to questions from suppliers, customers and managers Be analytical, organised, self-motivated and able to complete tasks with minimal supervision Be an effective intermediary between customers, suppliers, and internal departments Can adapt to changing job priorities and goals and be capable of dealing with multiple tasks within tight timeframes Ability to manage multiple projects under strict timelines with minimal supervision and to prioritise tasks effectively Able to articulate your own point of view or instructions in terms appropriate to the listener
Job Types: Full-time, Permanent

Pay: From 32,000.00 per year

Benefits:

Company pension Life insurance On-site parking Private medical insurance Sick pay
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Aberdeen AB12 3LE: reliably commute or plan to relocate before starting work (required)
Experience:

Operations & Logistics: 1 year (required)
Work Location: In person

Application deadline: 22/05/2025