Job Description

Job Title

: Order Fulfilment and Stock Coordinator

Service Area

: Finance & Cross Department

Reports to

: Finance Manager

Weekly Hours

: 32.5 - 37.5 hours per week across 5 days

Salary

: 27,000 - 29,000

Location

: ECG On-Demand, Unit 23, 1912 Mill, Sunny Bank Mills, 83-85 Town Street, Farsley, West Yorkshire, LS28 5UJ

Job Summary

Working alongside the Finance Manager, the primary focus of this role is to support the financial processes across the business, assisting the Finance team with all administrative duties including end-to-end stock management and order processing. Manual handling of stock will be involved.

Additionally, the role will support a number of functions within the Technical Support team. This includes clinical device inspections on a daily basis. No previous experience of this element is required, full training will be provided.

This is an exciting and varied opportunity for an enthusiastic and organised individual who has strong attention to detail, can manage their own time and workload, and demonstrates a 'can do' attitude.

Company Overview

ECG On-Demand, run by Technomed Limited, is a provider of remote non-invasive diagnostic cardiology services, specifically 12-lead ECG interpretation and Holter monitoring. It has grown into one of the largest, most sophisticated specialist suppliers of ECG analysis services in the UK with customers that include flagship NHS cardiology centres and prestigious independent healthcare providers.

Established in 2002, the business is based within Sunnybank Mills, Farsley, West Yorkshire.

Main Duties and Responsibilities

? Stock management - monitor and maintain correct stock levels, raising purchase orders for new stock, taking delivery of goods and booking in

? Entering new medical devices into the asset management system

? Processing of sales orders for medical consumables (processing sales orders onto the inventory system, picking, packing, shipping and invoicing - on average 5 orders per day).

? Monitor and manage the sales inbox on a daily basis

? Credit control

? Purchase Ledger

? Assisting Technical Support with device inspections

Additional Responsibilities

? Actioning supplier price lists and updating costs within the internal price lists and inventory

system.

? Process and record devices returned from manufacturer servicing.

? Move devices and cables between departments and record correctly.

? Providing support for other ad-hoc tasks within the business.

Professional Skills - Essential

? Previous experience of sales/purchase ledger ? Excellent organisation skills ? Thorough and high attention to detail ? IT Literate - working knowledge of Excel/Google Sheets ? Experience inputting data / Demonstrable administration experience

? Excellent interpersonal and communication skills

? The ability to work on own initiative

? A positive interest in understanding different areas of a business

Personal Skills

? Having a professional appearance and demeanour at all times.

? Good team player with a 'can do' attitude

? Having a flexible approach to work and capable of working across/learning several software packages

? Remaining calm under pressure.

? Non-judgmental.

? Able to remain confidential at all times.

Confidentiality

? In the course of seeking treatment, patients entrust us with, or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

? In the performance of the duties outlined in this , the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

? Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety

? The post-holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the practice Health & Safety Policy, to include: attend risk management training and contribute to risk assessment audits.

Equality and Diversity

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

? Acting in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.

? Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.

? Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings, priorities and rights.

Safeguarding Children and Vulnerable Adults

Safeguarding is everyone's responsibility and all employees are required to act in such a way that at all times safeguards the health and well-being of children and vulnerable adults. Familiarisation with, and adherence to, the Safeguarding Policies and any associated guidance is an essential requirement of all employees as is participation in related mandatory/statutory training. All employees must ensure that they understand and act in accordance with this clause. If you do not understand exactly how this clause relates to you personally then you must ensure that you seek clarification from your immediate manager as a matter of urgency.

Equally, all managers have a responsibility to ensure that their team members understand their individual responsibilities with regard to Safeguarding Children and Vulnerable Adults and PREVENT.

Personal/Professional Development

The post-holder will participate in any training programme implemented by the centre as part of this employment, such training to include:

? Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.

? Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Quality

The post-holder will strive to maintain quality within the company, and will:

? Alert other team members to issues of quality and risk.

? Assess own performance and take accountability for own actions, either directly or under supervision.

? Work effectively with individuals in other agencies to meet patients' needs

? Effectively manage own time, workload and resources.

Communication

The post-holder should recognise the importance of effective communication within the team and will strive to:

? Communicate effectively with other team members.

? Communicate effectively with patients and carers.

? Recognise people's needs for alternative methods of communication and respond accordingly.

Responsibility for Policy and Service Development Implementation

The post-holder will:

? Adhere to company policies and procedures.

? Propose Changes to working practices or procedures within their own work area.

? Discuss with other members of the team how the policies, standards and guidelines will affect your work.

? Participate in audits where appropriate.

Job Types: Full-time, Part-time, Permanent

Pay: 26,000.00-29,000.00 per year

Benefits:

Company events Company pension
Schedule:

Monday to Friday
Work Location: In person