Job Description

The post holder will provide a comprehensive, efficient, and effective high quality administrative service and be the first point of contact for the Service and Team, ensuring a professional and positive attitude at all times and will:



Organise and plan the daily schedules, dealing with sensitive and confidential information appropriately, utilising diplomacy at all times. Assist the Managers and Team in undertaking projects and tasks to support their workload and provide accurate and well-presented correspondence, reports, and letters. Participate and contribute towards the development of electronic working models in order to maximise the benefits of desktop technology and improve processes across the Service dealing with correspondence emails, letters, reports, memos, faxes, complaints, and requests from internal and external bodies. Using own judgement to initiate and prepare responses on behalf of management or respond directly as appropriate. Ensuring all responses are provided within the required timescales.

Work autonomously through working day and manage workload effectively undertaking other duties/projects as be required



Maintain effective procedures and systems for recording and filing



information. Establish and maintain diaries, ensuring they are



regularly kept up to date this will involve complex scheduling and



re-arranging of diaries



Organise and schedule complex meetings, ensuring that;



Attendees informed, venue is organised, with refreshments if



required



Any relevant documents are prepared and circulated prior to the



meeting



Take formal minutes, ensuring that they are accurately typed and



distributed promptly meeting strict deadlines.



Assist in the co-ordination and production of strategic reports i.e.



Monthly papers whilst working within a busy environment with



frequent interruptions.



There will be an requirement to travel to other sites of the Health



Board



We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.



As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.



You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.



There are also apprenticeships, work placements and volunteering roles available.



We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.



Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.



If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.



Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh



The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome