Job Description

Job Activities

To provide a secretarial and personal assistance service to the Managing Director and other members of senior management team (total of 4) as and when required Administrative support to wider team on an ad hoc basis Proactively maintain and manage the Director's calendars, arrangement, cancellation and monitoring of meetings Organize regular Direct Reports / Business Unit Meetings/ one to one as required for the MD Organise travel and prepare travel pack including travel & necessary documentations Organise company events For senior management meetings: Logistics (venue booking), agenda preparation, take / issue minutes and update / follow-up to the action register Co-ordinate events, meetings and information exchange involving Paris HO or other Group entities Prepare monthly expense claims for the MD Maintain CMC rota and review to ensure full coverage and assist as required
Assist with any other reasonable requests from the MD & Management team Master Data management - Assist with supplier creation or update in MBC, access rights to MBC, to EVP and other back office tools (Themis, etc.) Office supply management (stationary ordering, etc.) Liaising with IT and office access management as and when needed.

Candidate Profile

Organizational Skills: Exceptional ability to prioritize and manage multiple tasks efficiently. Communication Skills: Strong verbal and written communication abilities. Attention to Detail: High level of accuracy in handling tasks and information. Proactivity: Self-starter with a problem-solving mindset and the ability to anticipate the MD's needs. Professionalism: Maintains discretion and confidentiality at all times. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Flexibility: Adaptable to changing priorities and schedules. 5 years' experience of working at senior secretary/PA level. Formal secretarial training and qualifications as appropriate for the role. A good standard of French language is an advantage
Job Types: Full-time, Fixed term contract
Contract length: 24 months

Benefits:

Cycle to work scheme Employee discount Gym membership Health & wellbeing programme On-site parking Private medical insurance Referral programme
Application question(s):

Salary Expectations for the role
Experience:

senior secretary / PA: 5 years (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in London E14