Job Description

About your new role

We are looking to recruit an Administrative Assistant in London to join the dynamic Aviation team. This is an excellent opportunity for a talented person to experience a wide range of both international and domestic aviation work, predominantly contentious in nature, and to have significant responsibility and opportunity to develop with performance.

Main duties and responsibilities

Provide administrative support to the team. Processing litigated claims, using the appropriate court and internal platforms. E-mail management; e-filing; sending holding responses and progressing enquiries. Liaising by phone and e-mail with client contacts and third parties. Co-ordinating meetings, events and seminars, in close co-operation with fee-earners. Attending meetings and preparing attendance notes. Carrying out basic fee earning word and recording time for such activities. Ensuring compliance with deadlines, client service level agreements, relevant policies and procedures. Completion of management information. Carrying out conflict checks and opening new matters on the firm's systems. Deal with confidential, sensitive and restricted internal and client matters. Ad hoc support to campaign and marketing activities. Provide assistance with billing (including sending invoices to clients) and debt recovery. Effective liaison with support staff to manage workloads efficiently. Assisting with other work allocated by the Team Manager. Work in accordance with Weightmans' values.

About You

You will have previous experience and a genuine and demonstrable interest in the above area of work.

We also require you to have/be:
Experience of aviation or a demonstrated interest is desirable. Experience of doing some fee-earning work is desirable, willingness to do so is essential. Outgoing, professional and confident with a positive attitude. Excellent IT skills - including Excel and PowerPoint, but should be able to turn your hand to other software, such as ShareFile. Maintain a high level of accuracy. Being proactive, where appropriate. Fully understands the importance of confidentiality, both internally and externally A self-starter with a strong sense of loyalty to the team and professional pride in your work product Fluency in English essential Any additional language skills are an asset Flexible, pro-active and works well under pressure Excellent organisation and time-management skills Good teamwork skills Training on the job will be provided, where appropriate

If you meet our criteria and think this is a job where you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

PLEASE NOTE

: Candidates are encouraged to reach out directly. For inquiries or more details, feel free to contact us. Our recruitment team members are here to assist.

Why work for us

Come and join our award-winning organisation and team. Weightmans has been recognised as a leading employer for the 18th consecutive year at Britain's

Top Employers awards 2025

, and ranking

5th

in the list, the firm has also secured top positions in Chambers UK.



Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.



Why work for us? Take a look:

Work for Weightmans: voted a top employer | Weightmans

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