Parish Clerk and Responsible Financial Officer (RFO)
Location:
Pebworth, Worcestershire
Reports to:
Parish Council
Salary:
Pay Scale 14 (14.84)-18 (15.84) in accordance with NJC SCP scale, dependent on experience
Hours:
Part-time - 11 hours per week
Contract Type:
Permanent
Job Purpose:
The Parish Clerk is the Proper Officer of the Council and the Responsible Financial Officer (RFO). They are accountable for the effective administration of the council's business, ensuring that statutory and other provisions governing or affecting the running of the Council are observed. The Clerk is also responsible for managing the Council's finances, including preparing budgets, monitoring expenditure, and ensuring financial regulations are adhered to.
Key Responsibilities:
1. Council Administration
Prepare agendas, reports, and minutes for Parish Council meetings in accordance with legal requirements and procedures.
Ensure decisions of the Council are effectively implemented.
Advise the Council on governance, statutory powers, legal issues, and policy matters.
Maintain and update Council policies, procedures, and standing orders.
2. Financial Management (RFO Duties)
Prepare and manage the annual budget and precept.
Maintain accurate financial records and ensure compliance with audit requirements.
Process payments, receipts, and manage the Council's bank accounts.
Prepare financial reports for the Council, including quarterly and end-of-year accounts.
Liaise with internal and external auditors.
3. Communication and Community Engagement
Act as the main point of contact for the public, dealing with enquiries in a professional and courteous manner.
Manage communications, including the Council's website, social media, newsletters, and public notices.
Support community initiatives and events organised or funded by the Parish Council.
4. Asset and Records Management
Maintain records and archives of Council proceedings and administrative documents.
Manage Council-owned assets and facilities (e.g., village halls, playgrounds, cemeteries).
Liaise with contractors, suppliers, and service providers.
5. Compliance and Training
Ensure the Council's activities comply with relevant legislation including GDPR, Freedom of Information, and Health & Safety.
Attend training and development sessions as required.
Keep abreast of changes in local government law and best practices.
Person Specification:
Essential:
Excellent organisational, administrative, and communication skills.
Strong IT skills, including use of Microsoft Office and online financial systems.
Ability to work independently, manage time, and prioritise workload effectively.
Understanding of local government or a willingness to learn.
Desirable:
Experience in a similar administrative or financial role.
Knowledge of local council procedures and legislation.
CiLCA (Certificate in Local Council Administration) qualification, or willingness to obtain it.
Additional Information:
Attendance at evening meetings and occasional events may be required.
The role includes home-based working.
Job Type: Part-time
Pay: 8,000.00-9,000.00 per year
Expected hours: 11 per week
Benefits:
Company pension
Flexitime
Work from home
Schedule:
No weekends
Work Location: Hybrid remote in Pebworth, CV37 8XJ