Job Description

Job Overview

We are seeking a dedicated and detail-oriented Parish Secretary to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of our office. This role requires excellent organisational skills, proficiency in relevant software, and a professional attitude towards communication and task management.

Duties

Respond to enquiries by telephone, e-mail or written correspondence Welcome and support visitors to the parish office Support the Parish Finance Committee to maintain effective systems: Pay invoices and other expenditure and file all related documents Maintain book-keeping records on a weekly basis Update the Online Parish Accounting System (OPAS) Liaise with suppliers, contractors and rental companies for parish properties on behalf of the Committee Support and liaise with the Parish Gift Aid Organiser Provide regular finance reports for the Committee Full management of the bookings for the hire and use of the Parish Centre Prepare, copy and distribute the parish bulletin Provide general administration including typing, production of publicity materials, newsletters and Mass booklets as required Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy Record the minutes of Parish Council and Finance Committee meetings as required Respond to enquiries for certificates of baptism etc. Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals Support with the management of parish properties by monitoring all issues and logging safety checks etc. Support the Parish Health and Safety Rep by maintaining a schedule of Health and Safety inspections Update the parish website and social media Order and distribute parish resources Undertake other reasonable duties by request of the parish priest

Essential Criteria

Experience in general office management and administrative procedures Excellent and up-to-date IT skills A good level of general education, including GCSE A-C/L5+ in English and Maths or equivalent
A good grasp of English grammar, accuracy and a high level of attention to detail Excellent customer service skills with experience of dealing with sensitive situations A good sense of responsibility and be self-motivated, with the ability to work independently with minimum supervision A professional approach with excellent interpersonal skills with the ability to develop good working relationships Good organisational and excellent planning skills Experience of co-ordinating diaries and people in a work environment The ability to work with complete confidentiality and integrity, adhering to all internal procedures The ability to work with volunteers in a supportive and encouraging manner
It will be good, but not essential, if you also have:

A willingness and availability to work flexible hours when required
If you possess these skills and are eager to contribute positively to our team, we encourage you to apply for this exciting opportunity as a Parish Secretary.

Deadline for applications:

Wednesday 17th September 2025 at 12.00 noon

Job Types: Part-time, Permanent

Pay: 13.51 per hour

Expected hours: 12 per week

Benefits:

Company pension Cycle to work scheme Free parking On-site parking
Education:

GCSE or equivalent (required)
Experience:

Administrative: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person