Job Description

The Sales Property Administrator provides administrative and operational support to the property sales team, ensuring property listings, client records, and sales documentation are accurately maintained. The role supports sales negotiators by handling enquiries, preparing documentation, and maintaining compliance, without involvement in post-offer sales progression.

Key Responsibilities Sales & Listing Administration

Prepare and manage sales documentation for listing on the market Maintain accurate records for property instructions, offers, and client details Upload and update property listings on CRM systems and property portals Ensure marketing information, floorplans, and photographs are correctly filed and displayed
Client & Enquiry Handling

Act as a first point of contact for buyer and seller enquiries Manage incoming calls, emails, and portal enquiries in a professional and timely manner Support sales negotiators with follow-ups, confirmations, and appointment administration Handle general client queries, escalating where appropriate
Compliance & Documentation

Complete and record AML, Right to Sell, and client due diligence checks Ensure compliance with company policies, regulatory requirements, and GDPR standards Maintain accurate and confidential client files and records
Office & Team Support

Provide administrative support to sales negotiators and sales management Manage diaries, viewings schedules, and meeting bookings Assist with onboarding new instructions and preparing marketing packs Support ad-hoc administrative tasks to ensure smooth day-to-day sales operations
Skills & Experience Essential

Previous experience in an administrative role (property or sales environment desirable) Strong organisational skills and attention to detail Confident written and verbal communication skills Ability to manage multiple tasks in a fast-paced environment Proficient in Microsoft Office (Word, Excel, Outlook)
Desirable

Experience in estate agency or property sales administration Familiarity with CRM systems and property portals (e.g. Rightmove, Zoopla) Customer service or client-facing experience
Personal Attributes

Professional, organised, and approachable Proactive with a strong sense of responsibility Able to work effectively as part of a team Calm, reliable, and discreet when handling confidential information
Job Type: Part-time

Pay: 15,000.00-20,000.00 per year

Expected hours: No less than 21 per week

Benefits:

Company pension Free parking On-site parking
Work Location: In person