Job Description

Description

Key Information:

Part-time, permanent role, 6 hours in total, split over Saturday and Sunday.

Scouts are responsible for providing a consistently high standard of cleaning service to students, staff and visitors to the College and its annexes. Brasenose College has four sites; College main site and three accommodation sites (Frewin Annex, St Cross and Hollybush). Scouts must be willing to work at any of the College sites in central Oxford.

General responsibilities

To check keys in and out of Lodge personally each day To wear the uniform provided and any protective clothing supplied and follow directions on safe working methods. To provide holiday and sickness cover for colleagues, as required by the demands of the service to residents and visitors at various locations. To be familiar with, and work in accordance with, all College's policies and procedures. To promote a safe, healthy and secure environment
The post holder will be expected to undertake any other duties or tasks as reasonably directed or requested by the Head Housekeeper and Deputy Housekeepers.

Duties and Responsibilities

This is a generic job description so not all the duties listed below are carried out at all sites.

General daily duties - (all sites)

Cleaning of residential areas (student rooms, fellows teaching rooms and fellows living quarters, guest rooms). To clean the bedrooms, bathrooms, kitchen areas, teaching rooms and corridor/stairwells in the designated work areas as directed by the Housekeeper/Deputy to the specified standard. In sanitary areas, to scrub and de-scale baths, tiles and showerheads where necessary, to clean basins, plugholes, toilets, shower cubicles and around light switches and door handles etc., vacuum and mop floors. To empty bins and to ensure adequate supplies of toiletries, clean towels etc. for guests and residents. Cleaning of sills, walls, doors, floors, shelves, desks, lamps, coffee tables, chairs. At the end of each term to ensure all cupboards, drawers, wardrobes are clear and clean of belongings from previous residents e.g. food stuff, shampoos, clothes etc. ensuring that items that may be of value to a student are given to the housekeeper for safe storage. To report any defective lighting, plumbing or heating problems to Maintenance. To report any broken equipment such as vacuum cleaners. To report to the Housekeeper/Deputy any student absence and any damage to property including any pictures/posters that are fixed directly to the walls with tack or similar fixture. Report any unauthorised electrical goods. To ensure all cleaning equipment is kept in good working order by cleaning after use and carrying out tasks, e.g. emptying vacuum bags, cleaning filters. Leaving all mop heads, washing cloths and dusters in the locker room so that they can be taken to the laundry room for washing. The cleaning of stairwells and removing cobwebs. To carry out periodic/seasonal duties as directed by the Housekeeper/Deputy.

Student kitchens - (Frewin, Hollybush Row and St Cross)

To empty bins, clean worktops, sink, inside microwave, wipe any spillages/splashes on tiles, walls, cupboard fronts, inside oven and inside fridges, vacuum and mop floor, in accordance with specified standards. To thoroughly clean ovens, microwave ovens, refrigerators and freezers, inside cupboards and storage, in accordance with specified standards.

Offices - (on main site and teaching rooms at Frewin)

To vacuum, dust and empty bins, clean brass on doors and around fires. Replace tea towels and hand towels.

Conferences and B&B Accommodation - (College and Frewin, Easter and summer)

Ensuring rooms are thoroughly cleaned after students vacate for holiday and are prepared for the arrival of Conference and Bed and Breakfast guests. Rooms must be

serviced daily

changing bed linen and towels.

General

The post holder will be required to be familiar with, and work in accordance with, all College's policies and procedures. To participate in training and development required by the College. To be willing and prepared to undertake any other duties as directed by Head Housekeeper or Accommodation Manager. The job description may be subject to review in consultation with the postholder. To be vigilant and take responsibility for ensuring all Housekeeping and College property and equipment is kept safe at all times. To ensure all personal data relating to individuals is kept confidential in accordance with College policies and relevant data protection regulations.

Person Specification

Essential criteria - skills and competencies

Ability to communicate with all customers and have a good level of spoken English Ability to work to identified cleaning standards Possess excellent customer service skills Ability to work as part of a team and offer flexibility to cover for absence of colleagues Flexibility to work weekends Reliable, trustworthy, capable of using own initiative

Essential criteria - physical qualities

Capable of doing physical work which involves bending, lifting and climbing stairs.

Desirable criteria - knowledge and experience

Experience of paid cleaning work in similar environment. NVQ in Cleaning, COSHH and Manual Handling.

Terms and Conditions of Employment

Appointment

This appointment is offered as a part-time, permanent contract. There is an initial probationary period of six months. The appointment will be conditional on verification of the successful candidate's 'Right to Work' checks and subject to the receipt of satisfactory references and medical clearance through the University's Occupational Health Services.

Hours

The normal part-time hours of work are 3-hours each day, Saturday and Sunday from 9.30am to 12.30pm with no break (6-hours in total). The full-time equivalent hours for the post of Scout is 35-hours per week, 6-hours per week represents 0.17% of full-time hours. You may be required to work additional hours/days when authorised.



The College will endeavor to provide staff with as much notice as possible of additional shifts or if attendance at mandatory training during the week is required. Occasionally short notice requests may be made, for example to cover sickness absence.

Application close date

The vacancy will remain open until filled. CVs will be reviewed on receipt and shortlisted candidates interviewed. Should the role be filled before the closing date, we reserve the right to close the vacancy. Early application is encouraged.

Other Information

No smoking is allowed on any of the College sites.

About Brasenose College

Benefits:

Pension - Eligibility to Brasenose College's pension schemes. Dependent on role, this may be NEST, OSPS (Oxford Staff Pension Scheme) or USS (University Superannuation Scheme). The successful candidate will be entered into this scheme automatically on joining, but on-going membership of the scheme is optional. Salary Exchange Scheme - Staff who are eligible for OSPS or USS, and who join our pension scheme will be enrolled into the Salary Exchange Pension Contributions Scheme on or around three months after joining Brasenose. This scheme is financially advantageous both to the employee, and the College as the employer. Annual leave - The paid holiday entitlement for an equivalent full-time contract for a year is six working weeks (30 days) of annual leave (5 days to be taken over Christmas break when College is closed) plus 8 Statutory Bank Holidays. Annual leave shall be taken at mutually convenient times agreed in advance with the Department Manager. The holiday year begins on 1 January and ends 31 December. For part years of service the entitlement will be calculated as 1/12th of the annual entitlement for each completed month. Meals - Employees are entitled to take lunch free of charge in Hall when the kitchen is open. Welfare Support - Employee Assistance Programme; a free confidential telephone helpline and online medical guidance. Free annual flu jab. Travel Pass Loan - a discounted travel scheme is available with monthly deductions from salary. Cycle to Work Scheme/Bike Loan - monthly deductions from salary. Sports Facilities - access to the University Sports club. University Card - for discounts in shops, cafes and restaurants and University leisure facilities.

Recruitment Monitoring:

This post is subject to recruitment monitoring to ensure that the selection process is consistent with the law and the College's Equal Opportunity Policy and Code of Practice. You are asked to complete the Recruitment Monitoring Form which is completed through the online application process. The information supplied on the form will play no part in the selection process and will not be seen by any members of the shortlisting panel.

Data Protection:

All data supplied by applicants will be used only for the purposes of determining their suitability for the post and will be held in accordance with the principles of the General Data Protection Act 2018. In accordance with the GDPR regulations 2018 please see the relevant privacy notice on the website.

https://www.bnc.ox.ac.uk/downloads/GDPR/PrivacyNotice_AcademicandNonAcademicStaffApplicant.pdf



Brasenose College is an equal opportunities employer.

About Us:

Founded in 1509 and located centrally in beautiful Radcliffe Square, Brasenose College stands as a distinguished institution at the heart of Oxford's rich academic history. Over the centuries, we have evolved into a beacon of intellectual prowess, consistently upholding a tradition of academic excellence. Brasenose College boasts a vibrant community of students and alumni, creating a network that stretches far beyond the halls of the College. Our influence resonates globally, with scholars and professionals alike contributing to various fields around the world.



We are a medium sized college with around 370 undergraduates, 210 graduate students and 130 support staff. Outside of the three 10-week terms, during Easter and summer, the College is exceptionally busy hosting international conferences and Bed and Breakfast guests.