Job Description

About Us

Run It Cool is a leading provider of chilled and frozen food distribution services, operating a fleet of 3.5-tonne vans across next-day delivery routes. We pride ourselves on reliability, compliance, and excellent customer service.

We're now looking for a

Transport Administrator / Driver Debrief

to join our friendly team and support the smooth running of our afternoon operations at our Leeds depot.

Role Overview

This role plays a key part in ensuring the accuracy and efficiency of our end-of-day transport process -- debriefing drivers, checking paperwork, and maintaining essential compliance and performance records.

You'll work closely with drivers, the depot manager, and the wider operations team to make sure all deliveries are accurately recorded, vehicle issues are logged, and data is correctly reported at the end of each day.

Key Responsibilities

Conduct driver debriefs as drivers return to the depot, ensuring all delivery and compliance documents are complete. Check and verify Proof of Delivery (POD) paperwork, manifests, temperature logs, and route sheets. Record transport and delivery data accurately using Microsoft Excel and internal systems. Follow up on missing PODs, discrepancies, or incomplete paperwork with drivers and the operations team. Log and escalate driver defects or vehicle issues to the Fleet Manager or Depot Manager. Assist with monitoring driver performance, including delivery completion, late returns, and customer feedback. Support warehouse operations with inbound and outbound stock documentation. Maintain organised and up-to-date filing systems for PODs, route sheets, and driver records. Prepare or assist with daily/weekly transport reports and KPIs, including temperature compliance, on-time delivery, and mileage data. Support internal and external audit preparation when required. Communicate key end-of-day information (e.g. outstanding deliveries or missing data) to management.

Skills & Experience

Previous experience in transport, logistics, or warehouse administration preferred. Strong attention to detail and accuracy when handling paperwork and data. Competent in Microsoft Excel and Word. Confident communicator who can work effectively with drivers and managers. Reliable, flexible, and organised, with the ability to manage multiple driver returns efficiently.

What We Offer

Regular weekday hours - perfect for part-time work. Supportive and professional working environment. Full training on company systems and processes. Opportunity to grow with a reputable and expanding logistics business.
Job Types: Part-time, Permanent

Pay: 16,607.64-18,000.00 per year

Expected hours: 25 per week

Benefits:

Company pension On-site parking
Work Location: In person