Job Description

This role includes an RSU allowance of 1,446 per annum on top of your salary.
We are looking for a part-time Forensic Administrator to join our team at HMP Huntercombe near Henley. You will work with senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.
You'll need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational skills. Knowledge of Microsoft Office suite, managing diaries and minute taking is essential. You'll be liaising with employees at all levels so you'll need to be comfortable handling contacts with compassion, patience and professionalism.
This role would suit someone who enjoys being busy with a variety of duties, working as part of a team, and using their own initiative. This is an important and rewarding role which helps us run an efficient service across the prison.
We will offer you a supportive team environment, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging yet rewarding working environment.
Working hours for this role are Wednesday, Thursday and Friday on-site at HMP Huntercombe; we are not able to offer any remote working for this position.
Main duties of the job

• Produce correspondence and reports as required for the MDT.
• Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely
• Ensure electronic diaries/System1 ledgers are efficiently maintained and coordinated for the multidisciplinary
• Receiving complex or sensitive information, and ensuring that the information is shared with clinicians in a timely manner
• Entering patient information into System1 ensuring the information is entered accurately and in a timely This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
• To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.

Please refer to the job description attached for a comprehensive list of duties
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Details
Date posted
25 June 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
26,530 to 29,114 a year plus an RSU allowance of 1,446 per annum | pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
267-FS7194981-A
Job locations
HMP Huntercombe
Bradley Road
Henley-On-Thames
RG9 5SG
Job description
Job responsibilities
To success in this role you'll need:

• Experience of working within an administrative role
• Good communication skills
• Good written and verbal skills
• Experience of servicing meetings including minute taking.
• Word processing experience with audio and copy typing
• Previous NHS experience
• The ability to work under pressure
• Ability to prioritise own workload
• An understanding of GDPR and the Data Protection Act
• A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Knowledge of Microsoft Office packages including Microsoft Teams

Job description
Job responsibilities
To success in this role you'll need:

• Experience of working within an administrative role
• Good communication skills
• Good written and verbal skills
• Experience of servicing meetings including minute taking.
• Word processing experience with audio and copy typing
• Previous NHS experience
• The ability to work under pressure
• Ability to prioritise own workload
• An understanding of GDPR and the Data Protection Act
• A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Knowledge of Microsoft Office packages including Microsoft Teams

Person Specification
Qualifications - Academic/Skills/Professional
Essential

• Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

Desirable

• Formal Secretarial Training (eg RSA) or other business administration qualification

Knowledge Requirement
Essential

• Good written and verbal skills
• Working knowledge of the internet
• Knowledge of Microsoft Office Packages including Outlook and Calendar

Desirable

• Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Experience
Essential

• Experience of working in an administrative role
• Word processing experience with both audio and copy typing
• Experience of servicing meetings including minute taking

Desirable

• Previous experience working in a mental health setting
• Previous experience within an NHS/healthcare setting

Personal Qualities
Essential

• Good communication skills
• Good organisational skills and the ability to work under pressure
• Ability to liaise with all professions and clients in a confident, helpful and effective manner
• Ability to prioritise own workload
• Excellent telephone manner
• Able to work under pressure
• Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Understanding of GDPR and the Data Protection Act

Desirable

• Able to travel to different sites

Person Specification
Qualifications - Academic/Skills/Professional
Essential

• Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

Desirable

• Formal Secretarial Training (eg RSA) or other business administration qualification

Knowledge Requirement
Essential

• Good written and verbal skills
• Working knowledge of the internet
• Knowledge of Microsoft Office Packages including Outlook and Calendar

Desirable

• Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Experience
Essential

• Experience of working in an administrative role
• Word processing experience with both audio and copy typing
• Experience of servicing meetings including minute taking

Desirable

• Previous experience working in a mental health setting
• Previous experience within an NHS/healthcare setting

Personal Qualities
Essential

• Good communication skills
• Good organisational skills and the ability to work under pressure
• Ability to liaise with all professions and clients in a confident, helpful and effective manner
• Ability to prioritise own workload
• Excellent telephone manner
• Able to work under pressure
• Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Understanding of GDPR and the Data Protection Act

Desirable

• Able to travel to different sites