Job Description

33 days holiday including bank holidays, plus Christmas Eve & your birthday



Staff ticket allocation



Employee Assistance Programme



Cycle to Work Scheme



5% employer pension contribution



About Cheltenham Festivals



Cheltenham Festivals is a pioneering charity delivering world-class Jazz, Science, Music and Literature Festivals and year-round outreach programmes. Our mission is to create experiences that bring joy, spark curiosity, connect communities and inspire change.



The Role



We are seeking a proactive Partner & Events Assistant to support the delivery of partner activations, hospitality and bespoke events across all four Festivals. Working closely with the Partner Delivery Manager and Events Manager, you'll provide administrative support, help coordinate partner activity, and play an important on-the-ground role during live festival periods.This role offers hands-on experience in events, partnership delivery and the charity sector, working with a wide range of partners such as The Times & Sunday Times, EDF, Attivo, Cunard and Cheltenham BID.



Key Responsibilities



Partner Delivery



Support delivery of partner activities across all festivals



Prepare partner materials including proposals, hospitality plans and layouts



Research activation, branding and sustainability options



Maintain accurate partner information in FestivalPro (training provided)



Assist with meetings, notes, schedules and volunteer task planning



Manage partner signage, stock, deliveries and production-related admin



Support budget administration including raising purchase orders



Events & Hospitality



Assist with event planning, sourcing items and liaising with venues



Manage guest lists, invitations and catering information



Support creation of event packages and input event details into FestivalPro



Prepare signage, event plans and printed materials



Assist with event delivery, including managing elements of smaller events



During Festivals



Support build and break of partner activations



Manage signage placement, stock, deliveries and branding logistics



Assist with hospitality events, VIP Lounge operations and event styling



Maintain schedules and liaise with caterers



Provide general on-site support across partner and events activity



About You



Excellent written and verbal communication skills



Strong IT skills, especially Excel



Highly organised, methodical and detail-focused



Able to prioritise and work under pressure to deadlines



Confident, enthusiastic and collaborative



Creative thinker with a positive, flexible approach



Interest in arts, science and/or events and hospitality



Comfortable learning new systems (e.g., FestivalPro)



For a downloadable job description of the role and application form please click on Apply Now.



For any queries, please email us via the email address to the right of this advert.



At Cheltenham Festivals we care deeply about inclusive practice and diversity. We are an equal opportunities and Disability Confident Employer who understands the benefits of diversity so that everyone - irrespective of individual identities, background, or any personal characteristics - receives fair and equal treatment in a safe, welcoming and enjoyable environment.