Job Description

The Role:

We are seeking a proactive Partner & Events Assistant to support the delivery of partner activations, hospitality and bespoke events across all four Festivals. Working closely with the Partner Delivery Manager and Events Manager, you'll provide administrative support, help coordinate partner activity, and play an important on-the-ground role during live festival periods. This role offers hands-on experience in events, partnership delivery and the charity sector, working with a wide range of partners such as The Times & Sunday Times, EDF, Attivo, Cunard and Cheltenham BID.

Key Responsibilities:

Partner Delivery

Support delivery of partner activities across all festivals Prepare partner materials including proposals, hospitality plans and layouts Research activation, branding and sustainability options Maintain accurate partner information in FestivalPro (training provided) Assist with meetings, notes, schedules and volunteer task planning Manage partner signage, stock, deliveries and production-related admin Support budget administration including raising purchase orders
Events & Hospitality

Assist with event planning, sourcing items and liaising with venues Manage guest lists, invitations and catering information Support creation of event packages and input event details into FestivalPro Prepare signage, event plans and printed materials Assist with event delivery, including managing elements of smaller events
During Festivals

Support build and break of partner activations Manage signage placement, stock, deliveries and branding logistics Assist with hospitality events, VIP Lounge operations and event styling Maintain schedules and liaise with caterers Provide general on-site support across partner and events activity
About You

Excellent written and verbal communication skills Strong IT skills, especially Excel Highly organised, methodical and detail-focused Able to prioritise and work under pressure to deadlines Confident, enthusiastic and collaborative Creative thinker with a positive, flexible approach Interest in arts, science and/or events and hospitality Comfortable learning new systems (e.g., FestivalPro)
Job Types: Full-time, Permanent

Pay: 23,492.00-24,200.00 per year

Benefits:

Company pension Cycle to work scheme Health & wellbeing programme
Work Location: Hybrid remote in Cheltenham GL50 1HX