Job Description

About Hubl

Hubl is leading the revolution in sustainable cold chain logistics. Our mission is to decarbonise food transport by leveraging our innovative passive cooling technology. With multiple Innovate UK grants, recent Seed funding from prominent climate-tech investors, and a sales pipeline comprising some of the largest companies in the industry, we're set to transform the transportation of perishable goods, ensuring sustainability and freshness. Hubl's flagship product, CoolRun (www.coolrun.co.uk) is a game-changing solution in cold chain logistics, utilising proprietary passive cooling technology to eliminate emissions, reduce operational costs, and improve the overall efficiency of transporting perishable goods.

Role Overview

As our Executive Assistant, you'll support the Chairman directly while liaising with internal team members as well as third parties. This is a part-time role (20 hours/week), with potential to become full-time. A 3-month probation applies with a 1-week notice period, increasing to 4 weeks post-probation. The role is based in Newark and requires reliable daily travel to the office.

Key Responsibilities

- Work closely with the Chairman to manage and prioritise the daily and weekly schedule.

- Manage the Chairman's inbox and calendar, flagging priorities, and preparing summaries.

- Coordinate meetings, preparing agendas, taking minutes, and tracking action points.

- Support onboarding for new team members, including paperwork and IT setup.

- Take ownership of events coordination, including managing timelines, logistics, and materials.

- Order and manage marketing materials (e.g. business cards, flyers, banners).

- Manage company travel bookings including hotels and transport.

- Maintain tracking of events and holidays, file expenses and perform other administrative tasks.

- Act as a central point for admin support across the company as required.

- Handle sensitive company information with discretion and professionalism.

Required Qualifications & Skills:

- Must have experience as an executive assistant within a professional firm.

- Must be able to commute to Newark, Nottingham daily.

- Experience using Monday.com or similar project/task management tools is desirable.

- Comfortable with a fast-changing startup environment, where priorities can shift rapidly.

- Strong organisation skills, adaptable to changing tasks and evolving priorities.

- Excellent written and verbal communication skills.

- Empathetic team player who collaborates well with team members ensuring smooth. communication and fostering a positive team dynamic.

- Driven, highly resourceful, focused, and executional, you have a 'get things done' attitude.

Why Join Hubl:

At Hubl, you'll join a superb team, gaining insights from leaders in both corporate and startup worlds, united by a vision for sustainability. This role offers a unique learning opportunity, with direct mentorship from the Chairman, CEO and industry veterans.

We offer a competitive compensation package and a cohesive team culture.

If you thrive in a dynamic environment and are ready to make a real impact, we'd love to hear from you.

To apply, please submit your resume and cover letter to info@hubl.co.uk. We look forward to learning more about how you can help us transform cold chain logistics!

Hubl is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Part-time

Pay: 16.00-18.00 per hour

Expected hours: 20 per week

Benefits:

On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Newark-on-Trent NG23 5PX: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's (preferred)
Work Location: In person

Expected start date: 14/07/2025