Job Description

Contract:

Temporary (1-year fixed term contract) from Mid-August 2025

Hours:

22.5 hours per week, (flexible across the office opening hours which are Monday - Friday 9am - 5pm)

Location:

Fitwise Office (mix of home and office working available)

Responsible to:

Head of Sales & Marketing

Salary:

24K (FTE) (part time salary is 14,400pa) (plus overtime)

At Fitwise we specialise in association and educational event management, and we have an exciting opportunity for a Part-Time Sales and Marketing Coordinator to join our team as Maternity cover, on a 1-year fixed term contract from Mid-August 2025.

About the role:

Reporting to the Head of Sales and Marketing and the wider team, you will be responsible for providing sales and marketing support.

About Fitwise:

Fitwise is an award-winning healthcare association management and professional conference organiser. This is a fantastic opportunity to join Fitwise at an exciting stage in our evolution and to develop your career in a dynamic and fast-paced environment within a small and friendly team.

Main Duties and Responsibilities:

Working with the Sales & Marketing Team this position will include the development and implementation of sales and marketing campaigns to secure delegate and exhibitor attendance at one-day study days.

The role will also ensure supporting the team with the development of sales and marketing collateral, administrative duties related to the sales and marketing function, and other adhoc marketing and sales activities as required by Fitwise and its clients.

1. Event Sales and Marketing

Prepare and implement marketing and sales plans for one-day study days.

Activities to achieve the above will include: attending online client meetings, developing marketing collateral to include branding and flyers, developing sales collateral (to include prospectus, floorplans and booking forms, updating websites, writing and distributing broadcast emails to attract exhibitors and delegates, utilising social media, creating and launching online surveys and providing regular reports.

Process exhibition / sponsorship booking forms

2. Non-Event Marketing / Sales

Provide assistance to the team as they implement marketing plans for each association and for Fitwise which can include; membership recruitment campaigns, social media schedules, advertising campaigns, blog writing and any other activities as required by Fitwise and its clients.

Provide sales assistance to the team which can include database management (GoldVision), chasing artwork, drafting and distributing emails, securing booking for advertising, corporate membership promotion, and follow up on provisional bookings.

Skills / Knowledge and Qualifications:

Required:

IT proficient (Outlook, Word, Excel, PowerPoint)

Ability to quickly learn and be confident in the use of IT systems and platforms.

Excellent interpersonal skills

Adopts a methodical and systematic approach to work and time management

Confident and friendly telephone manner

Written and verbal skills are clear and concise

Works well within the team and is self-motivated

Has an attention for detail and accuracy

Ability to work well under pressure and to tight deadlines

Is persistent and tenacious, demonstrating an ability to solve problems creatively

Desirable:

Previous marketing or sales experience

Educated to graduate level or equivalent / or relevant experience

Previous experience of copywriting and proofreading

Keen eye for design and visually creative

Working Environment:

The Fitwise Office is in Seafield, West Lothian

The office location is well served by public transport (postcode EH47 7AQ). While the office is on a bus route, access can be tricky and we encourage candidates to take this into consideration. There is plenty of free parking available.

This is a hybrid role, and we are happy to accommodate a combination of home / office working (Usually 2 days in the office and 1 at home).

Requirement to attend several events each year (2-3) which will often involve a couple of overnight stays each.

Requirement to work occasionally outside normal working hours including evenings and weekends (time in lieu or overtime payment) to attend events (2-3 times per year).

Remuneration Package

24K (FTE) (part time salary is 14,400pa) (plus overtime)

Paid overtime or time-in-lieu for any additional hours worked over contract

Company Contributory Pension

Holidays are 30 days per year (pro-rata for part time employees) - these include all stat/Bank holidays

This job description is not meant to be definitive and may be amended from time to time to meet the challenging needs of Fitwise Management Ltd and the needs of the Sales & Marketing Department.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are currently underrepresented at Fitwise Management Ltd., including people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQI+ people.

To apply send CV (and we do love an accompanying cover letter) to Katie.Hill@fitwise.co.uk (no agencies please).

Job Types: Part-time, Temporary
Contract length: 12 months

Pay: 24,000.00 per year

Expected hours: 22.5 per week

Benefits:

Casual dress Company events Company pension Employee stock ownership plan Free flu jabs Free parking On-site parking Paid volunteer time Profit sharing Sick pay Work from home
Schedule:

Day shift Monday to Friday Overtime
Application question(s):

Do you have your own transport? (The Fitwise office isn't served well by public transport)
Work Location: Hybrid remote in Seafield, EH47 7AQ

Expected start date: 17/08/2025