Job Description

Salary: 38,300
Closing date: Monday, 4 August 2025
Contract type: Permanent
Interview dates: W/C Monday 1 September

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend 16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.

These challenges need the bold science we support, but they won't be solved by science alone.

We are looking for two PA/Team Coordinator to join our Equity team.

Where in Wellcome will I be working?

The PA/Team coordinator roles are new and exciting roles within the Equity team tasked to help us achieve more impact from our mission, by focussing on the people and communities most affected by the health challenges we take on. One role will support our Equitable Research Practice team, and one will support our Workplace Equity and Equity Lab teams.

The Equitable Research Practice (ERP) team partners across Wellcome's Strategic Programmes, embedding equity in our research agendas. The Workplace Equity (WE) team leads efforts to become an inclusive employer within and beyond Wellcome by partnering internally with operations teams and externally with our major partners. Equity Lab (EL) generates and translates evidence on what works for equity.

What will I be doing?

We are looking for two PAs/Team Coordinators, to provide administrative support to 2-3 Leadership members within the ERP and WE/EL teams, assist with the co-ordination and logistics of team activities, and ensure the smooth running of each team.

As a PA/Team Coordinator, you will:Manage diaries for leadership members and act as a point of contact for internal and external stakeholders Complete expenses and process invoices on behalf of Leadership members Prepare papers for internal and external meetings, attending such meetings and producing minutes as required. Implement and maintain excellent document and filing management systems Arrange travel and meetings for Leadership team members and team. Lead on the planning and coordination of regular full team meetings, away days & socials, including scheduling, producing agendas and minutes. Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.
Is this job for me?

We are looking for a candidate who possesses strong administrative experience, exemplified by their proficiency in managing complex calendars, drafting correspondence, and preparing agendas and paperwork for meetings. A candidate that takes initiative and meets deadlines is vital alongside good organisational skills. We'd love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication

To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.
Minimum Criteria:PA or administration experience Advanced IT Skills - excellent working knowledge of Microsoft Office software including SharePoint. Ability to multi-task, prioritise, take initiative and work to deadlines. Methodical and organised approach to work with very high attention to detail.

You can view the full job description on our website

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best.
At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.
Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at jobs@wellcome.org.

#LI- BP1
#LI-Hybrid