Job Description

Job Summary

We are looking for a motivated and committed person or people to join our well established team at The Ecclesbourne Surgery. We are paper light, with a high QOF achievement, we work closely with Primary care Team. We are a busy but friendly GP practice and pride ourselves on providing an excellent standard of care to our patients. Our non-clinical support staff are important in helping us achieve this and we are looking for an individual who is approachable, friendly and enthusiastic to join our reception team. Our ideal candidate would have excellent communication skills and customer service with a good knowledge of EMIS and computer packages and general office duties. The Practice is open from 8.00am - 6.30pm (Monday-Friday) and this post requires the flexibility to cover reception sessions within these time periods. Previous NHS experience or similar would be beneficial but is not essential as full training and support will be provided. A flexible approach to working hours is essential as additional hours may need to be covered during colleagues annual leave and sickness. Applicants should be able to multi-task and remain calm and competent working in a very busy environment.

JOB DESCRIPTION

JOB TITLE: Patient Navigator (Receptionist)

MAIN PURPOSE OF POST: To provide a point of contact for patients and act as a focal point of communication between patients, doctors and other practice staff. To ensure that accurate and appropriate patient information collected and maintained.

RESPONSIBLE TO: Reception Manager

ACCOUNTABLE TO: Health Care Practice Manager

MAJOR DUTIES AND RESPONSIBILITIES OF THE POS.

1. Reception duties

(i) Ensure efficiency of appointment system and monitor flow of patients into consulting and treatment rooms.

(ii) Ensure that patients without appointments but who need 'urgent consultation' are seen in a logical and non-disruptive manner.

(iii) Explain practice arrangements and formal requirements to new patients and those seeking temporary cover, ensure procedures are completed.

(iv) Advise patients of relevant charges for private services, accept payment and issue receipts for same.

(v) Respond to all queries and requests for assistance from patients and other visitors.

(vi) Enter requests for home visits on computer, including all relevant information and where necessary refer to the Duty Doctor.

(vii) To navigate the patient to the correct service, appointment, clinician at the right time, first time.

2. Management of medical records

(i) Scan/File correspondence, reports, results etc., as directed, ensuring that they are scanned/filed in the correct record and in adherence to practice protocol.

(ii) Ensure records are kept neat and tidy and in good repair with all necessary information recorded.

(iii) To maintain update and monitor computerised data base.

3. Preparation of consulting rooms

(i) Ensure that the consulting rooms are prepared in readiness for each consulting session, checking full range of forms and requirements and re-stocking as required.

(ii) Ensure that the consulting rooms are checked at the end of the each consulting session and left tidy and secure.

4. Operation of telephone system

(i) Receive and make calls as required. Divert calls and take messages as appropriate..

5. Monitoring of waiting room

(i) Monitor waiting room to ensure that it is kept in a reasonably neat and tidy manner.

6. Repeat Prescriptions

(i) With the exception of controlled drugs receive and prepare a prescription form ready for a doctor's signature.

(ii) Ensure that problems and queries regarding repeat prescribing are brought to the attention of the appropriate doctor and that follow-up action is taken to resolve such matters.

SPECIFIC REQUIREMENTS

An understanding, acceptance and adherence to the need for strict confidentiality. An ability to use own judgement, resourcefulness, common sense and local knowledge, to respond to patients' enquirers and request. Keyboard skills essential, computer literacy preferred. Proven accuracy in transcribing information from request to issue of prescription. Ability to work without direct supervision and determine own workload priorities.
The current opening posts are for:

Monday 8am- 2pm and 12.30pm- 6.30pm

Tuesday 8am - 2 pm and 12.30pm - 6.30pm

Wednesday 8am- 2pm and 12.30pm- 6.30pm

Thursday 8am- 2pm and 12.30pm- 6.30pm

Friday 8am- 2pm and 12.30pm- 6.30pm

Expected hours:

No less than 20 per week
Schedule:

Monday to Friday
Experience:

GP Medical Receptionist: 1 year (required) Emis trained (Essential)
Work Location: In person

Application deadline: 31/07/2023

Expected start date: Immediately

Job Types: Full-time, Part-time, Permanent

Pay: 12.21 per hour

Application question(s):

How many years of experience do you have using EMIS? Which GP surgeries have you previously worked at? Do you currently hold valid Right to Work status in the UK?
Work Location: In person

Reference ID: PB0707