Job Description

28,808.00 - 30,000.00

Full time / 40 hours and 5 days per week.

6 months FTC with the possibility of extension

Role Purpose:

Are you passionate about working with data and keen to develop your skills in a supportive and dynamic environment? Do you have a strong eye for detail and enjoy working with numbers and systems?


We're looking for a motivated and enthusiastic Payroll and Data Integrity Officer to join the National Portrait Gallery for six months. This is a fantastic opportunity for someone at the start of their career, eager to build valuable skills in payroll support, data management, and HR systems, while contributing to one of the UK's most iconic cultural institutions.


You'll be working closely with our experienced and supportive Payroll Manager, learning the ropes of how a monthly payroll is run, supporting with essential data entry, and helping us maintain high-quality, accurate employee data. You'll also play a key role in some of our exciting data projects, helping us transform how we use our HRIS to improve reporting and enable evidence-based decision-making across the organisation.

Key Accountabilities:

Payroll Support

Assist the Payroll Manager with the monthly payroll process, ensuring all changes (starters, leavers, contractual amendments, overtime, etc.) are accurately processed and deadlines are met. Input, check and reconcile payroll data to ensure accuracy and compliance. Support the preparation of payroll reports and documentation as required.

HRIS Data Integrity and Reporting

Maintain accurate employee records within the HR Information System, ensuring data is up to date and consistent. Conduct regular data audits, identifying and correcting errors to maintain high standards of data integrity. Support People & Culture colleagues with the production of reports on headcount, absence, turnover and other workforce metrics. Contribute to projects that enhance the quality, usability, and reporting capability of our HRIS.

Finance Support

Provide basic data entry support to the Finance team, ensuring accurate and timely input of information into financial systems. Support collaboration between Payroll, People & Culture, and Finance teams to ensure smooth processes and reliable data flow.

General

Maintain strict confidentiality of all payroll and employee data, adhering to GDPR and data protection standards. Develop knowledge of payroll and HRIS processes through on-the-job learning and support from the Payroll Manager. Contribute to the continuous improvement of processes within Payroll and People & Culture.

The above list is indicative but not exhaustive. As such, in addition to the key accountabilities and responsibilities listed the post holder may be required to perform other duties commensurate with the scope and/or level of the role

Key Experience, Skills and Criteria:

Essential

Strong IT and data handling skills, particularly with Excel (comfortable with formulas, pivot tables, or a willingness to develop these skills). Excellent attention to detail and accuracy when processing data. Good organisational skills with the ability to manage multiple priorities and meet deadlines. Ability to work discreetly with sensitive and confidential information. A proactive, enthusiastic approach with a willingness to learn and develop.

Desirable

Experience of working in an administrative or data-focused role. Familiarity with HR or payroll systems (training will be provided). Understanding of GDPR and data protection in relation to employee information.

Key Relationships

Internal: Payroll Manager, People & Culture team, Finance team, line managers across the Gallery. External Payroll software providers (as required).

Values and Behaviours

Acts with integrity, confidentiality and professionalism at all times. Demonstrates curiosity and a willingness to learn and improve. Collaborates effectively with colleagues and contributes to a positive team culture. Supports the Gallery's commitment to equity, diversity and inclusion.

We offer a competitive benefits package, including:

Generous pension scheme 27 days annual leave allowance, in addition to bank holidays Interest free season ticket and bicycle loans Rental deposit scheme Membership of the Civil Service Sports & Leisure club Access to independent, low cost healthcare schemes Employee assistance programme Free entry to many UK museums, galleries and exhibitions Staff discounts on purchases in online shop Professional & personal development opportunities

Closing date

for returned applications is

9:00am on October 5th.

First round interviews

will take place on the

8th

and

9th of October

via Microsoft Teams/ in person. Please indicate on the notes section of your application form, if you will be unable to make these dates.



We are committed to the employment and development of disabled people. When assessing and shortlisting our candidate pool for interviews, we are committed to removing any bias through our process to ensure all individuals with a disability are included. To be invited to the interview stage, you must show through your application that you meet the minimum criteria and/or the desirable skills required for the role. If you tell us that you have a disability we can make reasonable adjustments at interview, and, if you join us, to your work arrangements.

Application due

05/10/2025

Start date

Start as soon as possible

Work hours

40

Homepage

npg.org.uk