Job Description

About Us

The Cheltenham Trust is a dynamic charitable organisation that manages a diverse portfolio of venues and services. Our mission is to inspire, connect, and enrich Cheltenham's diverse audiences through a year-round programme of exhibitions, community festivals, live events and leisure activities.

The Role

We are seeking a proactive to join our finance team. This role is pivotal to ensuring the accuracy and efficiency of our financial operations, including supplier invoice management and payroll processing. You will join a small team and provide essential support across various finance functions.

Key Responsibilities

Accounts Payable

Process supplier invoices promptly and accurately, ensuring compliance with company policies and resolving discrepancies Prepare regular payment runs, ensuring timely payments to suppliers Track outgoing payments and maintain accurate records, ensuring correct VAT treatment on all supplier invoices Manage supplier setup and administration

Payroll Administration

Act as the primary contact for all payroll-related queries within the Trust Collaborate with the HR department to ensure all payroll data is accurately captured, including any payroll changes, new starters, leavers, salary adjustments and monthly timesheets Prepare monthly pension returns to Royal London and LGPS, managing any arising queries Ensure accurate reconciliation of PAYE figures and payments Reconcile ledger control accounts related to payroll items

Customer & Supplier Management

Build and maintain strong relationships with external suppliers, customers, and internal stakeholders Perform regular/monthly statement reconciliations for both suppliers and customers to ensure account accuracy Manage the Accounts Payable and Payroll inboxes, responding to emails promptly and resolving queries efficiently

General Financial Support

Provide cover for the Accounts Receivable function when required:
o Generate and issue customer invoices promptly and accurately

o Record and reconcile all incoming financial transaction

Issue receipts to customers and manage outstanding payments, including sending collection statements and communications Provide general financial and administrative support to the Finance team as needed Analyse pay costs and ensure they are accurately reported in the management accounts Assist in producing accurate and comprehensive management information Maintain adequate audit trails and uphold internal accounting controls Support internal colleagues on ad-hoc matters as directed by the Finance Director Collaborate effectively across the Trust, maintaining confidentiality and integrity in all matters

About You

Experience

Minimum of one year of experience in Accounts Payable

At least two years of accounting experience

AAT qualifications would be desirable and support for study will be provided

Working knowledge of bookkeeping fundamentals

Previous payroll experience is desirable; however training can be provided

Skills and Abilities

Proficient in Microsoft Office, with strong Excel and analytical skills

Excellent communication and stakeholder management abilities

Proactive and self-motivated approach to work

Strong organisational and planning skills, with the ability to prioritise and meet tight deadlines

Exceptional attention to detail and data accuracy

Ability to work independently to investigate and resolve queries

Flexible team player, responsive to business growth and changing priorities

Committed to maintaining confidentiality in accordance with data protection legislation

Job Types: Full-time, Permanent

Pay: Up to 30,000.00 per year

Work Location: In person