Job Description

We have an exciting opportunity to join the Supply Chain People Team, we are looking to recruit a Payroll and HR Administrator to join the Glasgow Team on a 12-month Fixed Term Contract to cover a period of parental leave. The purpose of this role is to manage, collate and deliver our weekly payroll for circa 170 employees using internal systems to feed into our payroll provider. The successful candidate will have excellent excel skills and great attention to detail.

Key tasks and accountabilities

Payroll (80% of role)

Managing the electronic timekeeping system, reviewing the daily hours worked, holidays and absences correcting data as required and investigating any anomalies. Ensure the weekly payroll file is completed and uploaded to the payroll portal in a timely manner, ensuring deadlines are met. Collate and input all holidays, sickness, and ad hoc payments onto the payroll planner to ensure correct payments are processed (ad hoc, absence inc. SSP). Maintaining the general absence management system and employee records on a daily and weekly basis Prepare and collate; daily/weekly productivity/head count reports to Finance. Reviewing the weekly payroll and holiday report to ensure all payments are correct before final sign off, once sign off has been confirmed ensuring all weekly reports are up to date.

HR (20% of role)

Assist the People Partner with ad hoc tasks and projects as required.

Maintain employee files and ensure all filing is kept up to date.

Adding employees to Occupational Health and Employment Screening portals, report any red flags to People Business Partners.

General administration duties including coordinating long service anniversaries and gifts, updating monthly company org charts etc.

Experience required

Prior experience in a similar role Understanding impacts and controls in relation to weekly payroll

Skills required

Excellent Excel knowledge; interpretating spreadsheets and reconciling differences Attention to detail Time Management Ability to build strong relationships with stakeholders Organisation

Benefits

Additional leave Canteen Company pension Cycle to work scheme Employee discounts Health & wellbeing programme Life insurance Free on-site parking Private dental insurance Private medical insurance Store discounts

The Company

Our mission at HarperCollins is to harness the power of great publishing and to amplify it through world class marketing, global strength, and relentless innovation. We are all working towards the same goal, and we do it guided by what matters most to us. The culture at HarperCollins is defined by our values, which inform our everyday actions and the way we behave. From Finance to Editorial, our values shape the way we work.

Job Types: Full-time, Temporary
Contract length: 12 months

Benefits:

Additional leave Canteen Company pension Cycle to work scheme Employee discount Health & wellbeing programme Life insurance On-site parking Private dental insurance Private medical insurance Store discount
Schedule:

Monday to Friday
Application question(s):

Please confirm your salary expectations for this role
Work Location: In person

Application deadline: 17/05/2025
Expected start date: 01/06/2025