Job Description

Gensmile is building a different kind of dental group providing quality dentistry and an enhanced experience for both patient and clinician.

The founding ethos of Gensmile is to work with dental practitioners who seek to be freed of the demands of running a business and instead want to be able to focus on delivering high quality dentistry to their patients. We are committed to long-term partnerships with these clinicians.

Our aim is that each of our dental practices is a place where dental professionals want to build their careers and where patients receive a best-in-class experience with excellent clinical outcomes.

The company was founded in 2014, made its first acquisition in 2015, and is actively looking to grow through additional acquisitions and organic development of the 41 dental sites, and 6 dental laboratories it owns already, making this an exciting time to join the business.

The company has experienced rapid growth over the previous 10 years, growing from zero to circa 55million turnover. We expect this growth to continue and therefore require employees who can contribute to this growth and develop their skills over time.

We are a dynamic company and believe work should be an enjoyable place to be. We offer flexible working hours, with the core hours being between 9.30am and 4.30pm.

Have a look at our website (www.gensmile.co.uk) for more information about us and what we do.

Hours

: Full Time 40 hrs per week

Contract

: Permanent

Location

: Windmill Hill Business Park, Swindon

Start

Date

: Immediate

Salary

: Competitive

Purpose of / Responsibilities of the Role

:

Reporting to the Payroll Manager, this role will assist with the accurate and timely preparation of the monthly payrolls across the Group and provide HR administrative support for both the payroll function and Company as a whole.

The Post:

Due to the growth of the Company and Finance Team as a whole, this is a new role in the Payroll Department. As a Payroll and HR Administrator, you will be responsible for assisting with the collation, preparation and processing of monthly payroll data for over 550 employees, as well as providing general HR support to the organisation. The successful individual will play an important role in supporting employees and ensuring compliance with HR and payroll-related regulations. This role will work closely with the Laboratory and Practice Managers and Area Business Managers to ensure information is accurate and managed in a timely manner.

You will furthermore provide support to the Payroll Analyst, in her role, assisting when required with the preparation of the payments due to the Associate Dentists (approximately 250) working on a self-employed basis within the Group's dental practices.

The Core Duties for the Post are:

Maintain accurate employee records in the HR systems in line with data protection regulations. Assist with the set-up of new starters and verify that all the relevant documentation is in place and that right to work and reference checks have been carried out. Oversee employee life cycle activities ensuring any changes to terms and conditions, statutory leave and leaver processing are correctly documented and both payroll and HR systems updated accordingly. Assist in managing employee leave, including sick leave, holidays, and parental leave, ensuring records are kept up to date. Collation, checking and processing of variable payroll data for monthly processing, including overtime, sick leave adjustments and pay, other absence adjustments and any ah-hoc payments. Preparation of monthly payroll reports and sending out for authorisation from relevant parties. Manage responses and deal with any queries raised. Pensions administration and communications to employees. Prepare and maintain payroll and HR-related reports for management and auditors. Assist in internal and external audits related to payroll and HR matters. Provide support for employee and management queries related to HR procedures and payroll. Assist with the recording and maintenance of accurate records for the Associate Dentists working within the Group's practices. Verify all the relevant contractual documentation is in place and oversee any contract changes processed. Collation, checking and processing of variable pay information for processing payments to the Associate Dentists monthly. Always ensure the Department remains fully compliant with all relevant legislation for both employed and self-employed personnel. Ensure data protection regulations (GDPR) are strictly adhered to. Support the Payroll Manager and the wider Finance Team on any ad-hoc projects and reviews, as and when required

Skills / Experience:

The experience and knowledge we are looking for in our future Payroll & HR Administrator include:

Someone with either a Payroll or HR background and experience in systems / data processing Proven ability to work with complex / detailed information with an excellent eye for detail Highly organised and process driven, with an ability to work to deadlines Good, demonstrable Microsoft Office skills, particularly in Excel Confident communicator with the ability to tackle and resolve problems Team player with a flexible approach to work
We'd love to hear from you!

IND003

Job Types: Full-time, Permanent

Pay: Up to 28,000.00 per year

Benefits:

Additional leave Company events Company pension Free parking On-site parking Store discount
Schedule:

Monday to Friday
Experience:

Administrative: 1 year (preferred) Payroll & HR: 1 year (preferred)
Work Location: In person