Job Description

Contractual hours: 37
Package:
Holidays: 41.5 leave days (including public holidays)
Civil Service pension
Flexible working
Family-friendly policies
Season Ticket advance loans
Onsite gym
Health and Wellbeing Schemes
Cycle to Work
Employee Assistance Programme
:
Pool Candidates Only - FTA until July 2026 (initially)/ Full Time/ People Administrator / People Services Team
This role is open to those who are currently in our Grade 2 Administration Pool. It is fixed term initially until July 2026 however there is potential for this to be extended.We are no longer accepting external applications for our Administration Pool at this time. Please visit to view our latest vacancies.
For Scottish Parliament staff, further information on how to join the pool, including eligibility criteria for applying for fixed term roles, can be found in the
Working pattern: This is a full-time post working 37 hours, however we will move to a 35 hour working week no later than March 2026. We're committed to supporting staff to achieve a healthy work-life balance and are happy to talk about flexible working. This is a hybrid role, working from Holyrood, and from home.
About the role
This is an excellent opportunity to join the People Services Team as a People Administrator.
The People Services Team is made up of around 15 staff. The office is responsible for providing a full range of services to support managers, colleagues, MSPs in their role as employers, and their staff, in making the Parliament a great place to work
As a People Administrator, you'll be accountable for carrying out and taking ownership of all people services administrative processes. You'll be first to respond to enquiries, managing your own and shared mailboxes and escalating more serious matters in accordance with service level agreements.
On top of that you'll carry out administrative tasks in relation to processing the full employment cycle, monitoring processes and suggesting efficiencies to enable the continual improvement of service quality as well as producing accurate documentation and changes within our HR systems; publishing and issuing letters and changes to employment terms and conditions in line with our monitoring and reporting processes.
You'll provide administrative support to other areas of the office and share common tasks with other administrators. You'll use systems effectively to ensure data and records are accurate and accessible in accordance with the Parliament's Information Governance frameworks and provide effective and efficient people services including arranging meetings, interviews, drafting agendas and taking and issuing minutes. You will be an expert in our HR systems which support our staff and recruit and onboard new starts.
We are a values-based organisation. Our values are a central part of our working culture and our people management processes. We use these to recruit, manage and develop our staff.
About you
The successful candidate will have a background in HR administration or will have studied Human Resources in some capacity. You'll demonstrate a high level of personal credibility and integrity, with excellent communication skills, and the ability to develop and maintain positive working relationships with colleagues and others. As an experienced administrator you'll use your IT and digital skills to support the work of the team.
You'll have good Parliamentary awareness and have the willingness to acquire new knowledge and skills. With the ability to work under pressure and to tight deadlines, you'll have excellent organisation and time management skills.
For further information about the role please see the attached job description. You can also contact the Chair of the recruitment panel, lynsey.mackay@parliament.scot
How to apply
Stage 1
Please apply before 9am on Monday 17 November.
For internal pool candidates, please speak to your manager before applying.
Please send your note of interest to by the closing date above. We will share your (previously submitted) values-based statement with the Hiring Manager.
Please note that only your statement will be submitted to hiring manager, without any personal details. The hiring managers will then select candidates for further assessment or interview based on their statement which addresses the values within the job description.
Stage 2
Dependent on the candidate field, you may be invited to attend an interview. Interviews will be held on week beginning 1stDecember 2025 although this is subject to change.
Offers will be awarded based on merit.
If you hold an adjustment passport, we encourage you to discuss your current working hours and adjustments in relation to the role you're applying for.

Skills Required