Job Description

Are you an organised, detail-driven professional with a passion for people and processes? We're looking for a People & Systems Coordinator to join our dynamic People Team and play a key role in supporting our employees across the full employee lifecycle.
ABOUT US
Every day we provide rural and agricultural communities with the support they need to succeed. Whether they are after a healthier herd or flock, increased yields, faster growth rates, a decent return on their land or even just a helping hand. We have the people, products, and services to help our customers get from where they are now to where they want to be. This is why every role at Carr's Billington is hugely important to our shared success and why we welcome talent from across all different backgrounds to work across our retail, feed, machinery, fuel and central support divisions.
Carr's Billington Agriculture is a subsidiary company of The Billington Group, who are also the proud owner of Criddle & Co., English Provender Company and Billington Foods.
THE JOB
As our People & Systems Coordinator, you'll be the go-to person for all things payroll, training, and employee records. Based in our Rosehill Head Office, Carlisle, your responsibilities will include:

• Keeping employee files and databases accurate, compliant with Employment Legislation, and up to date.
• Collating and checking monthly payroll data to ensure everyone is paid correctly and on time, in line with the payroll calendars.
• Acting as the first point of contact for payroll queries.
• Performing robust checks on payroll data, ensuring that exceptions, overtime, commissions, pension contributions, holidays, and absences are accurately recorded.
• Managing training records to ensure all staff are fully trained and compliant.
• Registering new starters and leavers on our Occupational Health platform and managing recall reports.
• Running reports from our payroll and benefits platforms to ensure accurate headcount and overtime tracking.
• Providing key documents to employees throughout their employee lifecycle with us (e.g. probation and sickness trigger reports).
• Notifying IT of job title changes to keep systems aligned.
• Supporting recruitment activities such as posting job ads, scheduling interviews, and updating our applicant tracking system.
• Keeping the organisational chart and intranet up to date.
• Helping to maintain a positive workplace culture through proactive support across the People Team.
• Ensuring GDPR compliance in all employee records.
• Confidently and accurately answering employee queries by staying familiar with company policies.
• Maintaining a user-friendly intranet page to support employee self-service.
• Supporting reward and benefits administration.
• Preparing people data to help the business make informed decisions.
• Following all company policies, especially those related to health, safety, and the environment.

SKILLS, EXPERIENCE AND QUALITIES REQUIRED
Essential

• Strong attention to detail and excellent organisational skills.
• A proactive, people-focused mindset.
• A team player who thrives in a fast-paced environment.
• Experience working in an administrative, payroll or HR support role.
• Skilled in working with systems, databases and IT systems and ability to identify areas for improvement.
• Ability to work in a fast-paced environment. Time management is essential.
• Able to interpret & analyse complex data sets.
• Ability to communicate effectively with all levels across the organisation.
• Strong organisational and multi-tasking skills
• Attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.

Desirable

• Understand and appreciation of the people function.
• Experience using Microsoft SharePoint & Microsoft Forms
• Stakeholder service-oriented with a proactive attitude.

BENEFITS
As part of The Billington Group we offer a wide range of employee benefits including:
An attractive salary package.
Annual salary reviews in September each year.
A minimum of 25 days annual leave.
Opportunity to work for a well-established family-owned business with ambitions for growth and innovation.
Your Health
Health Assured: Access to an Employee Assistance Programme which offers counselling and health and wellbeing advice.
Sick pay: Generous company sick pay entitlement.
Health Cash Plan: A health cash plan allowing colleagues to claim back money spent on everyday health care such as optical, dental, physiotherapy and much more.
Your Lifestyle
Staff Discount: Colleagues are eligible for a generous staff discount on selected products at our Country Stores.
Cycle to work scheme: A salary sacrifice scheme saving you tax on the purchase of a new bicycle and associated equipment.
Flexible life assurance and critical illness cover: Choose to increase the level of life assurance cover already provided to you by the company or add critical illness cover, all at preferential rates.
My Savings Hub: Access to an exclusive member's discount website with over 3,500 brands where you can save money and earn cashback on spends from grocery shopping to holidays.
Salary finance benefits: Savings schemes, preferential rate loans and wage advances all through payroll as well as tools for financial education.
Your Future
Pension: Enrolment into the Company pension scheme after 3 months of employment.
Training & Development: Role specific training and ongoing training and development opportunities identified through our annual appraisal system.