Job Description

Details

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Reference number

407694
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Salary

29,580
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Executive Officer###

Contract type

Permanent###

Business area

MOD - Strategic Command###

Type of role

Knowledge and Information Management###

Working pattern

Flexible working, Full-time, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Northwood Headquarters


Sandy Lane


Northwood


Middlesex


HA6 3HP

About the job

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Job summary

The Permanent Joint Headquarters (PJHQ) is a led HQ, based at Northwood leading and running overseas operations, and consists of a mix of military personnel and Civil Servants. The PJHQ Digital Hub is a pillar within the J6 Division working closely and proactively with all PJHQ Divisions to deliver and maintain strong collaborative relationships. This new concept brings together a team of Information and Knowledge Managers to deliver a high standard of IM across PJHQ.


The positions advertised are at 37 hours per week.


Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/ will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command's transformation programme is committed to following the MOD's framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command's personnel and Trade Unions.

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Job description

This advert is for the following open position within the PJHQ Digital IHub:

PJHQ J6 Digital Hub IM SO3 Core

Directly reporting to the Digital Hub SO2, you'll be at the heart of information management. You'll have the vital task of capturing, storing, distributing, utilising, retaining, and disposing of information, all in strict compliance with the MOD Information Management Policies. These policies are meticulously detailed in JSP441 - Information, Data and Digital in Defence. This role offers you the chance to play a critical part in shaping the digital landscape of the Ministry of Defence.


Trusted authority for all things related to MODNET account management, asset management and MS SharePoint within PJHQ. You'll be the lynchpin to the organisation, providing insight and action. This role places you at the heart of core activity and operations, serving as the primary point of contact for these crucial areas. It is a position that offers both challenge and reward, making every day diverse and engaging.


The expert user and Local Security Officer for MODNET Secret and Official systems. This position offers you the opportunity to leverage your skills and knowledge to protect and manage some of the most sensitive information within the Ministry of Defence.


This role requires a keen eye for detail, robust security protocols, and a deep understanding of the systems you'll be overseeing.


To act as an Expert User and Local Security Officer for MODNET Secret and Official systems.


Your role will also involve briefing the Digital Hub SO2 on any information risk or opportunity identified and executing risk mitigation plans as directed.


You'll be a catalyst for change, identifying continuous improvement opportunities for improving efficiency and the management of information, such as aiding teams to develop their shared environments.


As a champion of Information Assurance, you'll ensure processes, procedures, and electronic ways of working comply with MoD policy to maintain information security.


A customer- facing role, and you will be required to spend working time in the office, offering you the chance to interact and build relationships with a wider range of individuals.

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Person specification

You will be expected to, but not limited to:


Carry out the roles of Authorised Requestor (AR), Local Security Officer (LSO) and Financial Approver to process Defence Digital Catalogue requests, including creation and issue of accounts and roles for MODNet.

Diagnose and prioritise technical incidents, investigate their causes and find resolutions. Checking and authorising Nationality Checks. Provide technical and information management to PJHQ group personnel to help ensure best practice and compliance with MOD policies including across operational locations. Manage laptops, mobile phones, and other Personal Electronic Devices (PEDs) for PJHQ. Maintain and improve information on the PJHQ SharePoint site. Deliver IM briefings to new joiners to PJHQ. Undertake learning, development, and upskilling. Attend Digital Hub and IM Focus Groups.

Essential criteria:

Knowledge and experience of using MS Office 365


Good communication skills

Desirable Criteria:

KIM pathway courses


Authorised Requestor, BITSO & Local Security Officer Training

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Behaviours

We'll assess you against these behaviours during the selection process:


Managing a Quality Service Changing and Improving Making Effective Decisions Delivering at Pace

We only ask for evidence of these behaviours on your application form:

Managing a Quality Service Changing and Improving

Benefits

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Alongside your salary of 29,580, Ministry of Defence contributes 8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Northwood HQ is a well-served site, offering a variety of facilities such as gym, nursery, salon and local shop. Transport links are good with a regular shuttle service to Moor Park tube station and limited access to free on-site parking, available on a first come first served basis. There are several catering options and opportunities to join the Northwood Officers' Mess. As a Civil Servant, flexible working is encouraged and opportunities for professional and personal development are available and tailored to your role. The Permanent Joint Headquarters promotes and values a culture of inclusion and diversity within its 400 staff of military and civil service personnel. Additional benefits include a Civil Service Pension, and an annual leave allowance starting at 25 days, increasing annually thereafter.


Non-standard move applicants will be eligible for the full package, subject to eligibility. The post attracts the London Allowance of 3300PA (full time and pro-rata for part-time). Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


The post does not offer relocation expenses.


External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.


Please be aware that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Any more to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment Policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment, however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors, and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


MOD recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.


Candidates will be required to provide a statement of suitability. (500 - Word count)


This vacancy is using Success Profiles and will assess your Behaviours and Experience.


The selection process will be an initial sift, with a shortlist of candidates invited to an interview at PJHQ, which will give those selected an opportunity to explain the Behaviours in more detail as well as an opportunity to meet the recruiting Line Manager.


Candidates will be required to complete an online application, which will include a CV template (include job history, details of qualifications and previous experiences and skills) and space for the Success Profiles statements, as well as space for you to highlight your own suitability for the role. Please provide experience relevant to the role as described in the job description and responsibilities.


At sift, you will be assessed against your CV, Statement of suitability and the following behaviours:-

Managing a quality service Changing and improving

At interview, you will be assessed against the following behaviours:-

Managing a quality service Changing and improving Making effective decisions Delivering at pace

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.


Interviews will be conducted a Northwood Headquarters. Please ensure you list your contact details on your application.


The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .


As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.


Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.


Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command's transformation programme is committed to following the MOD's framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command's personnel and Trade Unions.


The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

Open to UK nationals only.###

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Nicola Reed Email : Nicola.Reed103@mod.gov.uk
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Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk ###

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.