We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative support to our executive members. The ideal candidate will possess excellent communication skills, be adept at managing multiple tasks efficiently, and demonstrate a strong attention to detail. This role offers an opportunity to work in a dynamic environment where organisational skills and professionalism are highly valued. The position is paid and suitable for individuals with previous office experience or those looking to develop their administrative expertise.
Responsibilities
Manage calendars, schedule appointments, and coordinate meetings to ensure smooth daily operations
Handle correspondence via email, phone calls, and other communication channels with professionalism and courtesy
Prepare reports, presentations, and other documentation using Microsoft Office and Google Workspace tools
Perform data entry tasks accurately and efficiently, maintaining organised records
Assist with bookkeeping activities using QuickBooks and manage invoices or expense reports as required
Organise travel arrangements and accommodation bookings for executives
Maintain office supplies inventory and organise filing systems for easy retrieval of information
Provide general administrative support including photocopying, scanning, and faxing documents
Demonstrate excellent phone etiquette when communicating with clients, vendors, and internal teams
Requirements
Proven administrative experience or office experience demonstrating organisational skills and professionalism
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
Experience with QuickBooks or similar accounting software is desirable
Strong data entry skills with high accuracy and attention to detail
Excellent organisational skills with the ability to prioritise tasks effectively
Good typing speed and proficiency in using office equipment such as printers, scanners, and telephones
Exceptional phone etiquette and communication skills
Ability to work independently with minimal supervision while maintaining a proactive approach to tasks
Previous clerical experience or familiarity with office procedures is advantageous
This role provides an excellent opportunity for a motivated individual seeking to utilise their organisational talents in a professional setting.