Job Description

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Job Title: Temporary Personal Assistant
Job Summary:
We are seeking a highly organized and detail-oriented Temporary Personal Assistant to provide short-term administrative and organizational support to executive leadership or other organizational professionals. This role requires adaptability, polished communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have prior experience in administrative support and excel at maintaining confidentiality.
Key Responsibilities:

• Calendar Management: Coordinate and manage executive calendars, schedule appointments, and organize meetings
• Travel Arrangements: Book flights, accommodations, and transportation as needed for business travel.
• Email and Correspondence: Monitor, prioritize, and respond to emails and other communications on behalf of the supported individual(s).
• Event Planning: Arrange logistics for meetings, conferences, or events, including venue setup, catering, and technology support for virtual meetings
• Document Management: Assist with drafting, editing, formatting, and filing documents to support executive or office functions.
• Expense Reporting: Track and submit expense reports in a timely manner, ensuring compliance with company policies.
• Office Support: Perform general administrative tasks, such as answering phones, managing office supplies, and ensuring smooth daily operations.
• Workflow Coordination: Work collaboratively with other departments, including Office Facilities and Operational Administration, to ensure efficient processes.
• Confidentiality: Maintain the highest standards of discretion when handling sensitive information.

Requirements:

• Proven experience in administrative or personal assistant roles.
• Comfortable working on a temporary or contract basis.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Proficiency in office software and tools for digital collaboration.
• Ability to work independently and adapt to new environments and tasks quickly.

Preferred Qualifications:

• Experience working with executives or senior leadership teams.
• Knowledge of travel booking platforms and expense reporting systems.
• Familiarity with events planning or project management tasks.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.

Skills Required