Job Description

Do you have experience in diary management and expertise minute-taking and servicing senior high level meetings?



This role supports the Deputy Divisional Directors as a Personal Assistant (administrative) and requires strong administrative, organisational, and digital skills. The successful applicant will be efficient, able to prioritise tasks, and work independently. NHS admin experience is desirable but not essential as training and support will be provided



Based at Brighton General Hospital, flexible working is available with the expectation to attend the base or other sites as needed. While the main focus is supporting the Community Care leadership team the role also involves covering other senior administrators and PAs as required



This varied role offers the chance to develop new skills and contribute to service improvement projects. Ideal for an experienced administrator looking to grow within the NHS



Previous applicants need not apply



Due to recent changes in UK immigration and visa rules it is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not have the right to work in the UK may not be considered. Candidates needing sponsorship should review the eligibility criteria on the gov.uk website before applying to check their eligibility for a Certificate of Sponsorship for this role

Skilled Worker visa:

going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa:

If you'll need to meet different salary requirements - GOV.UK



As an experienced administrative personal assistant you will be highly organised and have strong attention to detail.



The role requires someone who is diligent, friendly and capable. Someone who is self-motivated, a good communicator and always striving for the best for the patients.



You have experience managing large amounts of data and will be skilled in the use of digital/ IT systems, including the use of electronic patient records,. Confident use of Microsoft packages, are a must, as is the ability to lead others, manage change and the ability to work to tight deadlines, remaining calm under pressure. You will be proactive in organising meetings, agendas and be able to take clear and accurate minutes.



Please note that this is a high level administrative PA role and not a clinical or personal healthcare role.



We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.



Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.



Why work for us?

Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing Varied environments: community hospitals, patients' homes, and bases across Sussex Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement Excellent training, development, and research opportunities Cost-effective workplace nurseries in Crawley, Hove, and Brighton Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks Level 3 Disability Confident Leader and Veteran Aware Trust Beautiful Sussex location near the South Downs and coast

Our values -- Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence --guide everything we do.



We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.



This post may close early if sufficient applications are received.



The Personal Assistant provides a comprehensive administrative support service a team of senior managers and directors.



They will act as a point of contact for the team, carry out diary management, the organisation of events and meetings, preparing and formatting documents and presentations to a high standard, carry out payroll and absence monitoring administration, order supplies and ensure the working environment is tidy, safe and welcoming. provide support and cover to the other senior administrators and PAs in the service.



Develops administrative procedures related to the senior management team.



Organises meetings, 'away days' or training days. Organises conference-style or engagement events involving external stakeholders and members of the public.



Books venues, organises publicity and carries out all administration.



Authorised to place orders for stationary and other supplies.



Respond directly to queries and requests for information or refer to an appropriate manager as appropriate.



Proof-reads, formats and finishes correspondence, reports and presentations that are visually attractive and have a high standard of readability and for members of the Senior Management Team using Microsoft Office software.



Manages diaries for members of the Senior Management Team, taking the initiative to prioritise appointments and commitments where possible or referring back to the diary holder when necessary.



Receives queries and requests for advice from administrative support staff across the division and responds to these in a supportive and constructive way.



Attends meetings and takes formal minutes or notes. Writes up and circulates minutes and meeting notes in agreed timeframes.



Ensures all incoming and outgoing post is processed promptly.



Completes and returns attendance records for the senior management team and acts as a point of contact for payroll and recruitment queries.