Job Description

Overview

We are seeking a highly organised and proactive Personal Assistant to support our CEO in managing daily operations and administrative tasks both in hospitality and bakery industry. The ideal candidate will possess excellent clerical skills, a strong command of Google Suite and demonstrate exceptional phone etiquette. This role is pivotal in ensuring smooth communication and efficient workflow within the office.

Duties

Provide comprehensive administrative support, including scheduling appointments and managing calendars. Handle data entry tasks accurately and efficiently to maintain up-to-date records. Assist with financial record-keeping, including invoicing and expense tracking. Manage correspondence, including emails and phone calls, ensuring professional communication at all times. Prepare reports and presentations as required, utilising Google Suite tools effectively. Support team members with various clerical tasks as needed to ensure operational efficiency. Assist with inventory tracking, supply orders, and vendor coordination. Arrange travel, accommodations, and itineraries. Handle confidential information with discretion. Assist in monitoring KPIs, guest feedback, and project deadlines. Provide administrative support for recruitment, training, and staff scheduling when required. Coordinate product deliveries and customer orders. Support HR and payroll processes (e.g., timesheets, onboarding). Occasionally assist in-store during busy periods or events.

Qualifications

Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential. Proven experience as a personal assistant or executive assistant, preferably in the hospitality industry or admin assistant in a food or retail environment preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite; knowledge of hotel management systems is a plus. Flexibility with working hours and ability to respond in urgent situations. Excellent organisational skills with the ability to prioritise tasks effectively. Demonstrated phone etiquette and strong written communication skills. A proactive attitude with the ability to work independently as well as part of a team.
If you are a motivated individual looking for an opportunity to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting Personal Assistant position.

Job Type: Full-time

Pay: 28,000.00-32,000.00 per year

Ability to commute/relocate:

London NW5 2AE: reliably commute or plan to relocate before starting work (required)
Application question(s):

Can you start to work immediately? Or how long is your notice period?
Experience:

Personal Assistant: 2 years (required)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person