Job Description

Ref

255

Vacancy type

Business Support/EA/PA/Secretarial

Location

London

Employment type

Full-time

Closing date

15/08/2025

Description

Personal Assistant - SSG, London



Our London office is seeking a highly experienced Personal Assistant to provide a high standard of professional and flexible support to directors and their teams across the Service Support Group (SSG).

The role

To ensure the provision of a first-class PA service to a defined number of directors and their teams within SSG.

The responsibilities

Reporting to the EA-Tean Lead, responsibilities will include.


Complex diary management for directors to include arranging meetings and video conference calls, booking meeting rooms and required refreshments. Minute taking (as required). Submission of expense claims. Booking travel, organising itineraries and logistics. Email management on behalf of directors (if required) Liaising with internal clients and others in a professional and polite manner, following up on any agreed actions. Taking a proactive approach to building relationships with internal clients and their assistants in a professional manner.

Documents/Correspondence:

Preparing and formatting documents to include reports and various other correspondence. Collating and printing of agendas, presentations and meeting papers. Production of PowerPoint presentations. Proof-reading of all documents to ensure the delivery of work of the highest quality. Carrying out PDF manipulation.

Support of other functions/activities:

Working with the central Marketing Team as required, to include helping produce tenders, credential sheets, events, pitches, etc. Managing administrative marketing activities as required.

Relationship building/internal networking:

Involvement in committees and steering groups relating to secretarial/administrative support/processes for the wider firm. Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.

The team

The Business Support Team consists of the EA-Team Lead, 2 Personal Assistants and 2 Business Support Assistants.

You

We are looking for the following skills, knowledge and experience:


Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner. Well-developed time management skills - the ability to work to tight deadlines while maintaining a high standard of accuracy. Able to manage expectations and provide realistic timelines for delivery. Ensures work is delegated or handed over to ensure timely completion. Able to work pro-actively to find ways of making fee earner lives easier. Well-developed communication skills - the ability to communicate in a confident and professional manner at all levels. Demonstrate proactivity and the ability to work on own initiative. Understands the deadlines of others and is able to work flexibly around peak periods. The ability to adapt working styles to individuals' ways of working. Maintain high levels of confidentiality and discretion at all times. Reliable with a strong work ethic and a 'can-do' approach. Acts as a positive role model at all times. High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint. Fast and accurate keyboard skills with excellent attention to detail, use of language and grammar. Previous experience of arranging client events and the confidence to play a pivotal role at such events is highly desirable. * Previous experience of working within a busy corporate environment is highly desirable.