Job Description

About the role

We are seeking a highly organised and proactive

Personal Assistant

to provide comprehensive administrative and organisational support to the

Senior Operations Director in Scotland

and the

two Scotland Operations Directors

. This role is pivotal in ensuring effective communication between senior leadership and project teams, timely follow-up on action items, and support for governance and operational excellence.



The successful candidate will act as a key liaison, helping drive operational efficiency and supporting strategic initiatives across the Scotland region.

Location:

This role is

based out of our Head Office at Maxim Park, Eurocentral

.

Please note:

A

full UK driving licence is essential

due to the location of the office and occasional travel requirements.

What you'll be doing

Devise and maintain efficient office administration processes to deliver an effective service. Organise and produce complex, confidential papers, presentations and reports for senior leadership. Arrange and attend senior leader meetings, events, and conferences; take minutes and ensure appropriate facilities are organised. Coordinate and maintain the Business Unit meeting rhythm, including monthly reviews. Undertake multi diary management and plan schedules to optimise the working day of executive members. Screen incoming emails, messages mail and calls; manage responses directly on behalf of executive members as required. Book UK and overseas travel and accommodation for senior leaders, including preparing and tracking personal expenses and other ancillary expenditure. Maintain accurate and secure paper-based and electronic filing systems, including archiving.

Who we're looking for

Skilled user of SharePoint and Microsoft Office packages, including PowerPoint, Word, and Excel. Previous experience providing EA/PA support to Senior Leadership Teams is preferred. Highly organised, able to work on own initiative with limited supervision. Discreet, confidential, and able to handle issues with great sensitivity. Strong communication and influencing skills; able to engage and build effective relationships. Demonstrable ability to prioritise and manage conflicting priorities during busy periods. Logical, proactive approach with a high degree of attention to detail. Proven ability to work well under pressure and to tight timescales. Experience supporting complex governance and meeting structures. Ability to manage sensitive information across multiple projects and stakeholders.

Demonstrated adaptability in fast-paced, multi-project environments.

Why work for us

Alongside the amazing opportunity, support and pride that you will gain from developing your career with one of the world's foremost infrastructure giants, you will also enjoy:


Company DC pension scheme up to 5% EEs & 7% ERs Wellbeing sessions - non-work-related activities go for a walk, do some house duties etc. Opportunity to join into the company SIP scheme. Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc. Reward platform where you can get discounts off shopping, insurance, cars etc. Hybrid working (where applicable) Enhanced company sickness scheme Enhanced company Maternity/Paternity/Shared parental/Adoption schemes 25 days holiday plus bank holidays Broad range of learning opportunities, such as professional qualifications Employee assistance programme Up to 2 days volunteering per year Company funded social events.

In joining the Power T&D team, you are joining a strong function, where you can join us as the first step on a lengthy career, or simply join us be the best you can be in your role we will support you either way.



We have a BB Academy, which is a great resource to support you with your learning and development.



At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.



We have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, initiative-taking, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone

About us

Balfour Beatty's Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks.



From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources, and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone can thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion



We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans, and reservists.



As a Disability Confident Employer, we are committed to collaborating with people who have disabilities and long-term health conditions to remove barriers for them.



Job Reference: BBUK15601