Job Description

Responsibilities:

1. The Managing of the Director's inbox, organising incoming mail and ensuring emails are responded to in good time.

2. Support Director in managing his work by contacting current and potential clients over phone and by email on Director's behalf, ensuring smoother productivity

3. Maintain a high level of confidentiality.

4. Preparing for and taking minutes at meetings and from dictations

5. Liaise with other members of staff on behalf of the Director, ensuring updates are given and received accordingly.

6. Provide administrative and organizational support ahead of events, shows and exhibitions.

7. Complete reports and other ad hoc administration tasks

8. Any other ad hoc tasks as required such as appointment scheduling and diary management

Office Coordinator:

1. Act as the 'voice of the company', answering the phone as it rings and fielding calls to the correct department or team member.

2. Maintain stock levels of office equipment and stationery, liaising with Team Leaders to establish needs.

3. Assist in coordination of fire alarm testing, PAT testing, and other ad hoc building maintenance arrangements

4. Organise annual company events and ensure employee milestones are celebrated, keeping to expected budgets

5. Ensure office upkeep standards are met.

6. Coordinate the office cleaner, reporting any issues to Operations Manager.

7. Assist team members with producing company standard documents, utilizing existing versioned templates and producing ad hoc reports as required.

Experience:
- Proven experience as a Personal Assistant or similar role. We will consider applicants with less experience.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent phone etiquette and communication skills, both written and verbal
- Proficiency in data entry and using computer software such as Google Suite, Microsoft Office Suite and various CRMs
- Knowledge of clerical and administrative procedures
- Familiarity with office equipment and basic troubleshooting

This is a great opportunity for someone who is detail-oriented, highly organized, and able to work independently. The successful candidate will have the ability to anticipate needs, take initiative, and maintain a high level of professionalism.

If you are looking for a challenging yet rewarding position as a Personal Assistant, please submit your application along with your CV. We offer competitive compensation and have proven opportunities for development and growth.

Job Type: Full-time

Pay: 30,000.00-38,000.00 per year

Benefits:

Casual dress Company events Company pension Health & wellbeing programme On-site parking Private dental insurance Transport links
Ability to commute/relocate:

London NW9 5JH: reliably commute or plan to relocate before starting work (preferred)
Experience:

Personal Assistant: 1 year (preferred)
Work Location: In person