Job Description

This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.


Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.


Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.


Division / Department - Chief Officers

Grade - Grade 9

Status - Full Time

Contract Type - Secondment

Salary Grade Range - 29,649 - 32,247

Working Hours - 37.0 Hours per Week


Shift Allowance - No

Politically Restricted - No

Location - Sussex Police Headquarters, Lewes

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message


We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.


We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.


We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

THE ROLE

This is an exciting opportunity to work within the Chief Officer Team at Sussex Police.


This role is being offered as a 9-12 month, secondment for internal applicants, fixed term contract for external candidates.


You will be the Personal Assistant to the Assistant Chief Constable, responsible for the Specialist Crime Command and Public Protection portfolios across Surrey Police & Sussex Police.


Although working directly to the ACC and their Staff Officer, you will work within a team of other PA's and SO's who work to support each other.

KEY RESPONSIBILITIES

1) Act as a main point of contact to update and manage the ACC's diary ensuring meetings and appointments are appropriately resourced and prioritised enabling the ACC to make the best use of their time.


2) Deal with information and correspondence received by the ACC by email, letter or telephone, making decisions and using own judgement to action or resolve as necessary. Draft responses for the ACC where appropriate. Also ensuring the ACC is briefed and updated on high risk or important issues.


3) Provide a full range of administrative support, including the electronic taking and preparation of minutes and actions, for the ACC or other meetings. Carry out other tasks as required ensuring that the meetings function smoothly and effectively.


4) Organise events, visits, travel and accommodation (via Support Services) to ensure that efficient, good value and cost effective arrangements are made on behalf of the ACC.


5) Plan, prioritise and organise the ACC's workload (e.g. dealing with information, emails, communications, correspondence, documents and reports received) whilst managing own workload.


6) Provide secretarial support to the national/regional work undertaken by the ACC.


7) Ensure all relevant administrative procedures are as dynamic as possible in order to reduce any unnecessary bureaucracy and cost.


8) Deal effectively with all personal visitors and telephone calls, providing high levels of customer service.


9) To assist the ACC's Staff Officer to ensure that the ACC is fully prepped for meetings and engagements.


10) To undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.


Skills & Experience


To be successful in this role you will work well under pressure and have the ability to multi-task. Working as part of a friendly and supportive team including the ACC, Staff Officer to the ACC and the wider senior management within SCC and PP you will be a team player and able to communicate well with a wide range of people at different levels of the organisation.


If you enjoy working in a busy working environment with the ability to adapt to changing and competing taskings, then this could be your next role!


Other essential skills include:


A good level of IT literacy, including excellent working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience Excellent organisation and attention to detail are a must as this role involves managing the ACC's diary and commitments Ability to balance conflicting priorities and make decisions accordingly Proactive and enthusiastic attitude, with the ability to anticipate needs of the ACC and act as necessary The ability to complete accurate and fast note taking and typing - compelting minutes for meetings. Good judgement and discretion in handling confidential and sensitive information whilst maintaining its integrity is crucial
Desirable


Strong working knowledge of M365, such as MS Teams, SharePoint and One Drive.
Why Work With Us?


Policing is an exciting 24/7 business and we all have commitments outside work. We're invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.


We take pride in looking after our people and offer a variety of benefits;


career progression contributory pension scheme (LGPS) generous annual leave allowance discounts for everyday spend on-site gyms and a range of sports clubs generous and supportive parental leave financial and mental wellbeing guidance and support discounted contributory healthcare scheme


Further Information


Please contact Jess Budd on jessica.budd@sussex.police.uk if you would like any further information or an informal discussion.



Diversity Statement


We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.


We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.


We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our

full anti-racism statement here

.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.



Additional Information


Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding

noreply@surreysussexpolice.as.recruitmail.com

to your address/contact list to ensure you receive all communications.


This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.


Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;


vacancies in collaborated units are available to all officers and staff across both Forces vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.




Job Detail


Reference number


SYSX STAFF04489
Date posted


22/07/2025
Closing date


13/08/2025
Location


Sussex Police Headquarters, Lewes