Job Description

Are you keen to join a dynamic team at the heart of healthcare excellence? We wish to appoint a highly motivated and experienced individual to join the Hospital Management Team at Ysbyty Gwynedd to fill the role of Personal Assistant to the Director of Operations within the West Integrated Health Community. This is an exciting opportunity to work alongside visionary leaders within the operational team.



As Personal Assistant to the Director of Operations, you will provide high-level administrative and secretarial support to ensure the prompt functioning of the directorates. Be responsible for managing their schedules, coordinating meetings and appointments, taking minutes, preparing correspondence and reports, and assisting with special projects as needed. This role requires excellent organisational skills, attention to detail, and the ability to handle sensitive information with discretion and professionalism. You'll need experience of all Microsoft packages and other IT packages used at the hospital, as well as time management and organisational skills.



This is a great opportunity for a dedicated and proactive individual to make a meaningful impression within the healthcare field. If you have a passion for supporting leadership and want to drive positive change within the West Integrated Health Community, I'd like to hear from you.



Support the Director of Operations with day to day workload



Manage diaries



Manage workload effectively



Monitor emails - highlighting anything urgent



Book rooms



Assist with collating data for regular reports



Work as part of the larger admin team, assist PA's to IHC Directors as and when required



Assist with the IT system in the Boardroom as and when requested



Use the Oracle procurement system



The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.



If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.



Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.



Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.



Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.



To act as a Personal Assistant to the Director of Operations in the West IHC.



At the request of the Directorate of Operations, maintain personal staff records, ensuring that sickness details and personal data are kept up to date in a professional and confidential manner. Report any concerns on a monthly basis back to line manager.



Maintain effective procedures and systems for recording and filing information.



Establish and maintain the Director of Operations' electronic diary, ensuring it is kept up to date regularly. This will involve complex scheduling and rearranging of diaries.



To identify new policies, procedures and guidance which may impact upon the management of the office. Uses own initiative to implement these policies where they may impact upon the Office.



Take full responsibility for providing advice on a wide range of matters.



To provide efficient, accurate and prompt secretarial support to the Director of Operations, including the planning and co-ordination of business schedules.



Required to manage workload effectively, following delegated duties from the Director of Operations.



Exceptional organisational and leadership skills, excellent judgement, diplomacy and tact are essential attributes for this post.



You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.