Job Description

Personal Assistant to Founder (Full-Time, In-Office)

Location:

Belfast

Hours:

Full-Time (Monday-Friday, in-office)

Reports to:

Founder & CEO

About the Role

We're looking for a highly organised, proactive

Personal Assistant

to support the Founder of a fast-growing e-commerce brand. This is a dynamic and hands-on role that blends executive support, content coordination, and operational assistance.

Your first priority will be ensuring the Founder's day runs smoothly -- managing their inbox, calendar, and communications -- while also helping bring ideas to life across social media, content creation, and company operations. No two days will be the same; one day you might be editing a YouTube video or scheduling tweets, and the next you might be booking appointments or liaising with suppliers to resolve technical or logistical issues.

If you're resourceful, tech-savvy, and love variety, this is the perfect role for you.

Key ResponsibilitiesExecutive Support

Manage and organise the Founder's inboxes (email, LinkedIn, and other platforms), ensuring important messages are prioritised and responded to promptly. Manage the Founder's calendar -- scheduling meetings, calls, travel, and personal appointments. Anticipate needs and proactively handle administrative tasks before they become urgent.

Content & Social Media

Schedule and post content across platforms including

LinkedIn, X (Twitter), TikTok, YouTube, and email newsletters

. Help plan and ideate content with the Founder and creative team. Proof, edit, and repurpose content for different channels (e.g., trimming clips, writing captions, polishing LinkedIn posts). Coordinate filming schedules and upload workflows for video content.

Operations & Admin

Maintain and update spreadsheets and databases (e.g., content calendars, analytics, task trackers, etc.). Complete varied manual and problem-solving tasks such as booking appointments, arranging logistics, or troubleshooting with suppliers. Support general business operations when required -- including helping with order fulfilment, customer service, or ad hoc company projects.

What We're Looking For

Highly organised and detail-oriented

-- able to manage multiple priorities at once.

Strong communicator

-- clear, professional writing and confident digital communication.

Tech-savvy

-- comfortable using tools like Google Workspace, ClickUp/Notion, Canva, Excel/Sheets, and social media scheduling tools.

Creative eye

-- enjoys helping shape content ideas and understands tone, aesthetics, and storytelling.

Problem-solver

-- resourceful, adaptable, and able to figure things out without hand-holding.

Hands-on mindset

-- happy to get involved in practical or operational tasks when needed.

Nice to Have

Experience in social media management or content creation. Experience supporting founders, executives, or entrepreneurs. Interest in e-commerce, marketing, or creative industries.

Why Join Us

You'll be working directly with the Founder of one of the UK's fastest-growing mystery box brands -- with exposure to marketing, operations, creative strategy, and leadership in a fast-paced startup environment. You'll learn how to run and scale a modern e-commerce business, while playing a vital role in its daily rhythm.

Job Type: Full-time

Pay: 26,000.00-28,000.00 per year

Work Location: In person