Job Description

Executive Assistant to Founder

Start:

Pending confirmation of new project launch

About the Role

We are looking for a proactive, detail-driven Executive Assistant to support a Founder/Director running a growing business. This role blends classic EA responsibilities with a wide range of operational and strategic tasks that help the business succeed. You will help the Director stay organised, informed, and effective--while also contributing insights, managing priorities, and communicating with internal and external stakeholders.

This is not a corporate role. We are a small unglamourous business trading agro-commodities and food products across the UK and West Africa. But we are building something great. You will work closely with the founder, the ideal candidate can create order and structure where none exists.

Key Responsibilities Executive Support

Manage diary, tasks, and priorities Prepare meeting agendas, briefing packs, and research notes Manage the Director's inbox and messages, and draft professional correspondence Track follow-ups and ensure actions are delivered on time Prepare, review, and refine presentations and documents

Operations & Workflow Management

Manage key documents, contracts, project trackers, and filing systems Support coordination between internal teams and external partners

Market Research & Analysis

Conduct ad-hoc research for new opportunities, competition, and strategic initiatives Gather and interpret data from industry sources, reports, and online tools Provide basic data analysis to support decisions (tables, insights, trend summaries) Prepare short briefing notes, summaries, and recommendations

Communication & Stakeholder Management

Act as a primary point of contact for external partners, clients, and suppliers Communicate professionally and confidently on behalf of the Director

Travel & Personal Support

Book travel, accommodation, and other logistics (business and light personal) Attend meetings, events, or offsite locations when required Support the Founder with personal scheduling and occasional errands with discretion

What We're Looking For

3-7+ years' experience supporting a founder, CEO, or senior executive Strong organisational skills and ability to manage multiple priorities Excellent written and verbal communication Comfortable conducting research and presenting clear, concise findings Basic data analysis skills using spreadsheets or simple tools Tech-savvy: Google Workspace, project management tools, CRM systems, Notion/Asana Professional, discreet, proactive, and solutions-oriented

Nice-to-Have

Ability to build simple dashboards or data visualisations Interest in food, agriculture, and/or agro-commodity markets Lived, studied, or worked in West Africa

About the Hiring Timeline

This role is part of an early-stage talent pipeline and subject to an upcoming project. Timelines will be confirmed once internal planning is finalised. Shortlisted candidates will be contacted first.

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 30,000.00-35,000.00 per year

Expected hours: No more than 40 per week

Education:

Bachelor's (required)
Experience:

Executive assistant: 3 years (required)
Work authorisation:

United Kingdom (required)
Willingness to travel:

25% (required)
Work Location: Hybrid remote in London E20 1FD