Job Description

Job summary:

To provide a comprehensive, financial and confidential administrative support service to the Partners and Senior Leadership Team in the efficient and effective running of Boroughbury Medical Centre

What will you be doing?

Provide confidential administrative support, including diary and meeting management for the partners and senior leadership team.

Managing meetings - setting up rooms, creating agendas, taking minutes, writing and following up on action plans.

Co-ordinate Learning events and Significant Events processes in line with agreed procedures.

Maintaining the Practice's internal Governance, compliance and quality systems and procedures

To ensure all external IT systems and hardware are maintained and to act as a point of contact internally and externally

To assist with the analysis of information and/or data searches/research using the internet and the Practice's clinical systems

To support senior managers in the administration of financial operations e.g., invoice and payment processing

To work closely with and provide administrative/HR support to functional areas as required

Actively driving a culture of best practice and work with colleagues to ensure change is implemented quickly and effectively.

Maintain a safe working environment

Manage and prioritise own work load

Has a responsibility to participate in regular performance reviews in line with department developmental plans

Knowledge, Skills and Experience:

Previous experience as a Personal Assistant or Business & Finance Administrator

Educated to 'A' Level standard or equivalent

Ability to communicate effectively at all levels both verbally and written

Highly organised and self-motivated with a can-do attitude

Accuracy and attention to detail

Strong numeracy and the ability to perform routine calculations

Experience within a fast paced environment

Ability to maintain good relationships with all stakeholders

A good knowledge of Microsoft outlook , word, excel and power point and Teams

A strong team player who is self-motivated and flexible

Is able to multi-task and remain focussed under pressure

All staff have a responsibility to undertake statutory and mandatory training as deemed appropriate

In addition to the duties and responsibilities listed above, the post-holder may be required to perform other duties assigned by the supervisor/manager from time to time

Flexibility

This job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

Additional Information:

Boroughbury Medical Centre is committed to safeguarding and promoting the welfare of its staff and Patients. We expect all our staff to be aware of their responsibilities to protect staff and Patients from abuse or harm. Successful applicants may be required to undertake a DBS check or Disclosure Scotland check and to provide proof of their right to work in the UK.

Job Type: Full-time

Pay: 12.50-14.00 per hour

Expected hours: 37.5 per week

Benefits:

Company pension
Work Location: In person