Job Description

We are seeking a Personnel Logistics Co-ordiantor/Administrator to support our outage contracts.

Essential Experience

Experience in HR administration, personnel coordination, or similar role. Strong organisational and multitasking skills, with excellent attention to detail. Ability to manage confidential information professionally. Good communicator across all levels of the business. Strong Microsoft Office skills (Excel, Outlook, Word). Ability to plan and coordinate workforce logistics.

Desirable Experience

Experience in on-site personnel planning, engineering or technical service scheduling. Experience managing security clearance or vetting processes. Experience with HR or workforce management software.
DESCRIPTION OF DUTIES

HR Administration

Maintain accurate personnel files and HR databases (digital and physical) for specific offsite contracts. Administer starters, leavers, induction packs, contract changes, and probation tracking. Support performance monitoring of staff on offsite contracts. Help prepare employment contracts of permanent/temporary or contractors.

Recruitment & Onboarding

Coordinate recruitment activities, including job adverts, interview scheduling, and candidate communication. Support hiring managers with shortlisting and record-keeping. Organise onboarding schedules to ensure new starters are fully equipped and compliant.

Security Clearances & Compliance

Manage the process for obtaining and renewing employee security clearances for client sites (power/nuclear). Liaise with clients, vetting bodies, and employees to ensure timely and accurate submission of documentation. Maintain up-to-date clearance records and advise teams on clearance status, timelines, and requirements.

Workforce Logistics, Planning & On-Site Coordination

Schedule, coordinate, and assign personnel for on-site work across client locations. Ensure staff attending site have the correct training, certifications, PPE, permits, and security clearances. Manage workforce deployment calendars, availability, travel arrangements, and resource planning. Work closely with operations, service, and engineering managers to align staffing with project timelines and customer requirements. Track mobilisation and demobilisation, including documentation, passes, and travel logistics. Be the primary point of contact for personnel coordination related to on-site works.

Training & Certification Management

Maintain the training matrix and track certification expiry dates. Book training courses, arrange renewals, and liaise with training providers. Support HSE administration, including toolbox talk records and safety briefings.

Reporting Support

Collate payroll inputs including overtime, timesheets, absence, and personnel changes. Support internal reporting by providing accurate HR and workforce metrics.

General Administration

Provide admin support to management as required. Ensure all personnel processes meet internal and external compliance requirements.
Job Types: Full-time, Permanent

Pay: 27,000.00-30,000.00 per year

Benefits:

Company pension
Work Location: In person